We are seeking a highly organized, proactive, and professional Executive Assistant to the President to provide comprehensive administrative support and ensure the smooth functioning of an executive office in College Station. The ideal candidate will be a strategic partner to the President, exercising discretion, sound judgment, and exceptional organizational skills. This role requires the ability to manage multiple priorities, anticipate needs, and represent the office with professionalism and confidentiality.
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Responsibilities:
Manage the President?s calendar, scheduling meetings, appointments, and travel with accuracy and foresight.
Prepare and coordinate correspondence, reports, presentations, and briefing materials.
Serve as the primary point of contact between the President and internal/external stakeholders.
Facilitate smooth communication and follow-up on behalf of the President.
Coordinate board meetings, leadership team meetings, and special events, including agenda preparation, logistics, and documentation.
Conduct research, compile data, and prepare reports to support decision-making.
Maintain confidentiality of sensitive information and exercise high levels of discretion.
Handle special projects and initiatives as assigned by the President.
Anticipate needs, identify solutions, and ensure priorities are addressed proactively.
Manage travel arrangements including itineraries and all necessary collateral.
Read and reply to email, create correspondence, prepare expense, advance, mileage, and other reports including annual ticket allocations submitted to the CFO.
Ensure office, meeting and board rooms are in proper condition to receive guests at all times.
Prepare meeting agendas and assist before and after meetings.
Answer and screen calls, greet guests, schedule appointments, maintain calendar.
Other duties as assigned.
Working hours: 8:00 AM - 5:00 PM
Skills:
Experience supporting a President, CEO, or senior executive in a complex organization.
Strong problem-solving and critical-thinking skills.
Professional presence and ability to interact effectively with stakeholders at all levels.
Knowledge of project management tools and practices.
Ability to work independently while remaining a collaborative team player.
Education:
High School
Experience:
4-7 years
Qualifications:
Bachelor?s degree in Business Administration, Communications, or related field, or equivalent experience.
5+ years of executive-level administrative support experience, preferably supporting C-suite leadership.
Exceptional written and verbal communication skills.
Strong organizational skills with keen attention to detail and accuracy.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams, etc.).
Ability to handle confidential information with integrity and discretion.
Strong time-management skills with the ability to prioritize and meet deadlines in a fast-paced environment.
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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).