management assistant.

Under general supervision, performs professional administrative work in support of an assigned department; conducts research, analyzes data and prepares written reports and correspondence related toassigned projects; performs related duties as assigned.Performs administrative duties and assists higher-level personnel relative to such areas as administrative services, community services, public works, budgeting, finance, contracts, personnel administration, andother areas as needed.Conducts research and studies; gathers, compiles, reviews, and analyzes technical and administrative information in accordance with standard department procedures and guidelines to complete processes andrecords involving a variety of administrative, organizational or procedural areas.Prepares reports, correspondence, resolutions, and agreements for review; assists with grant writing; prepares materials in graphic, pictorial, tabular, written, and verbal form; contacts other agencies, firms,consultants, and the public to obtain information and data; confers with personnel regarding assigned projects and areas; makes recommendations based on findings.Compiles data for budgets and may assist with monitoring expenses; may assign and review the work of temporary staff such as interns.Attends assigned meetings as a representative of department management; takes minutes and prepares agendas; assists committee/commission members as needed.Develops record keeping systems and maintains records of administrative, business or financial matters.Utilizes various office equipment and machines, including computers, copiers, fax machines, scanners, and calculators; uses current Microsoft Windows software programs.Provides vacation and temporary relief as required.

4-7 years

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:Education: Completion of college level course work leading to a Bachelor's degree in business administration, public administration or a closely related field.Experience: One year of entry-level experience in performing administrative analyses and support work. Municipal experience is desirable.

Principles and procedures of research, basic statistics, planning, design, methodology, and administrative analysis.Fundamental budgetary methods and practices and organizational principles.Basic technical and administrative practices and procedures of the assigned area.Fundamental research and data control methods.Principles of composition and report writing.Graphic and tabular presentation of data.Modern office practices, methods, and computers, and computer software including Microsoft Word and Excel.Safe driving principles and practices.Ability to:Gather, organize, interpret, and analyze information and arrive at sound conclusions and make recommendations on a variety of issues.Use practical judgment, creativity and resourcefulness in planning and developing assigned work and in exercising responsibilities.Prepare clear and concise reports and other materials.Understand and carry out verbal and written instructions; express ideas clearly and concisely verbally and in writing; read, understand, and apply complex materials.Organize work to meet deadlines; maintain accurate records and establish record keeping systems.Receive training and apply such training as required.Handle a wide variety of tasks under pressure and with composure.Assign, review, correct, and participate fully in the work of temporary staff.Work independently in the absence of supervision.Operate a vehicle observing legal and defensive driving practices.Establish and maintain professional and cooperative working relationships with those contacted in the course of work.Operate a computer and other related office equipment.Remain seated and work at a video display terminal for prolonged periods; file documents in various locations and heights.

High School