Spherion Staffing & Recruiting is hiring an Operations & Administrative Specialist to join our Madison, WI team. In this role, you will work as a member of our tenured team to support day-to-day office operations while also partnering closely with our internal team, candidates, clients, and third-party vendors. The ideal candidate is highly organized, approachable, and comfortable taking ownership across a range of administrative and operational responsibilities to help the business run smoothly.
This position is based in-person out of our Madison, WI office. Our offices hours of operation are 8am - 5pm Monday through Thursday, and 8am - 4pm on Friday.
This role is a core member of our Madison-based team and offers the opportunity to work closely with individuals at an exciting time in their lives: when they are starting a new role or advancing their career!
Responsibility
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- Oversee daily office operations, ensuring a clean, organized, and efficient workspace
- Serve as the primary front-of-office point of contact, greeting visitors and managing incoming phone calls
- Coordinate and schedule team meetings, internal events, and office activities
- Support recruitment operations and internal office processes, including onboarding activities for new contract employees and job postings
- Assist with payroll and timekeeping to ensure accurate, timely processing of contract employee hours and compensation
- Take on additional operational and administrative projects as business needs evolve
- Uphold organizational values
Qualifications
- Bachelor's Degree Preferred
- Detail oriented with consistent follow-through
- Ability to work effectively in a fast-paced, team-oriented environment
- Excellent time management and organizational skills
- Ability to quickly learn and navigate multiple technology systems
- Customer service mindset and professional communication skills
- Resourceful with a can-do attitude
Requirements
- 2+ years Google Office Suite and Microsoft Office Suite
- Prior administrative, office coordination, or HR support experience preferred
- Authorization to work in the United States without sponsorship
Compensation
This position offers a salary range of $48,000–$58,000, depending on experience and qualifications.
Benefits
We offer a comprehensive benefits package including: Health, Vision, Dental, Short-Term Disability, Long-Term Disability, Life Insurance, Health Care FSA, Dependent Care FSA, 401K (including company contribution), Parental Leave, Competitive PTO & Holiday Package
About Spherion South Central WI & Northern IL (DI & Associates, Inc. DBA Spherion)
Respect, passion, integrity, teamwork & collaboration. These values have been at the core of our organization since we opened our doors over 35 years ago. Locally owned, we are committed to serving the individuals and organizations in our region - starting with our internal team members.
Our tenured team is committed to fostering an environment that promotes growth for all associates, and we invest both the time & resources required to do so. We are committed to excellence; however, we don’t take ourselves too seriously and we often come together as an office to celebrate & have fun. It’s our goal to create an organization that individuals enjoy being a part of - whether for an entire career or simply a stop along the way.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law
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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).