payroll/hr administrator.

Under direct supervision of the Controller, the Payroll HR Administrator is responsible for administering various daily operations within the payroll functions to ensure smooth operations. This position is looking for a candidate to provide constant proactive communication with all staff and employees, ensuring accuracy of all employee records, as well as an assertive outlook to complete daily tasks. The Payroll HR Administrator is critical for various daily operations including but not limited to; payroll processing, timecard entries and corrections, new hire onboarding/offboarding, union reporting, workers comp reporting, employee verifications, employee file management, training
planning/coordinating and employee relations. This role also maintains compliance with HR regulations involving all employee information and company confidentiality.

Expected daily schedule is Monday-Friday, 7:00 am-3:30 pm. Additional hours in the morning, evenings, and weekends may be required.

Benefits:
401(k)
Health insurance
401(k) matching
Paid time off
Vision insurance
Dental insurance
Employee assistance program

Responsibilities:
-Manage payroll using the Foundation Software to ensure timely and accurate pay for employees, running associated payroll reports and maintaining up-to-date payroll records.
-Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
-Process, report and pay multi-classifications of employees for payroll tax liabilities monthly, quarterly and annually as required.
-Work closely with Administration and HR Consultant to ensure accurate employee compensation.
-Manage Union Benefit Entries and accuracy
-Set up and maintain log of all garnishments/tax levies and remit all payments to respective agencies in accordance with each garnishment order.
-Review all garnishment related notices and prepare and process garnishments withholdings as authorized.
-Manage, report and remit other payroll deductions including employee insurance premiums, 401(k) contributions, employee loans and miscellaneous deductions.
-Assist employees with payroll-related issues and questions in a timely manner
-Manage the Offboarding of all employees (this can be impromptu and outside of work hours to a reasonable extent)
-Participate in orientation presentations to train new employees on Timecard Submissions and expectations, Mobile App Submissions and Timesheet definitions and terms and expectations of the company regarding all things payroll.
-Troubleshoot & resolve issues related to payroll; including placing stop payments on lost paychecks and issuing replacement, correcting wage and/or benefit rates, and resolving incorrect hours worked for correct payments.
-Maintain payroll information by collecting, calculating, and entering data on payroll software systems. Prepare payroll checks, as needed.
-Process payroll for voluntary and involuntary terminations as requested.
-Reconcile payroll journals to general ledger monthly.
-Prepare and distribute all annual tax reporting documents including W-2s and 1099s.
-Facilitate audits by providing records and documentation to auditors.
- Identify and recommend updates to payroll processing software, systems, and procedures.
-Prepare and maintain accurate records and reports of payroll transactions.
-Maintain employee confidence and protect payroll operations by keeping information confidential.
-Prepare reports by compiling summaries of earnings, taxes, deductions, and nontaxable wages.

Working hours: 7:00 AM - 3:30 PM

Skills:
- Excellent communication skills
- A posit

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.