6 jobs found for Administrative support in Madison

Spherion, in partnership with Exact Sciences, is looking for a temporary Administrative Assistant to join their team. Exact Sciences is a biotechnology company headquartered in Madison, WI, that is committed to changing the way we think about detecting & treating cancer. The Administrative Assistant performs clerical duties including organizing meetings, managing calendars, filing, and ordering supplies. This position interfaces with senior leaders, directors, managers, visitors, and vendors to gather and exchange information.Remote/onsite hybrid!Responsibilities:- Receive incoming calls, manage minor requests for information/assistance, and route other calls as appropriate- Schedule and coordinate meetings, prepare agendas, reserve rooms, and arrange for catering food services- Provide administrative and clerical support for the department and other members of staff as needed- Perform critical tasks with a high level of confidentiality- Draft correspondence and presentations which may be of a confidential nature and prepare presentation materials for meetings- Open the office promptly at the designated time as required- Consistently maintain a friendly, helpful, professional manner- Demonstrate a customer service orientation, treating internal and external customers with world-class service- Provide accurate information- Proactively manage coverage and priorities (i.e. secures backup for times of absence)- Provide backup support for other Administrative Assistants, potentially at different office locations- Arrange travel schedule and reservations- Maintain clear and complete records- Sort, distribute, and forward incoming mail in a timely fashion and take outgoing mail out in time for pick up- Frequently and accurately communicate with employees, customers, etc. face-to-face, via the telephone, or by email- Uphold the company mission and values through accountability, innovation, integrity, quality, and teamwork- Support and comply with the companys Quality Management System policies and procedures- Regular and reliable attendance- Ability to work overtime as neededWorking hours: 8:00 AM - 5:00 PMSkills:- Computer proficiency- Ability to lift up to 30 pounds- Ability to comply with any applicable personal protective equipment requirementsEducation:High SchoolExperience:1-4 yearsQualifications:- High School Diploma or General Education Degree (GED) required, Associates Degree preferred- 3 plus years of human resources administrative experience- Experience in large volume email management- Experience in providing administrative support to HR functions To apply click on the Apply button in the top right corner of the page!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

Spherion, in partnership with our State of Wisconsin client, is looking for multiple temporary Program Assistants to join their team! This position is perfect for individuals who are detail-oriented and looking for additional office experience. The Program Assistants will perform a variety of administrative duties including answering phones and emails, transferring calls, and data entry.Responsibilities:- Maintain a high level of professionalism in phone and email communication- Perform accurate and efficient data entry- Scan documents- Create electronic files- Search within the client system for supporting documents- Website license verifications as needed- Other duties as assignedWorking hours: 8:00 AM - 5:00 PMSkills:- Excellent verbal and written communication skills- Basic computer proficiency and the ability to use office equipmentEducation:High SchoolExperience:0-1 yearsQualifications:- High School Diploma or GED- Strong attention to detail Please apply today via the Apply Button in the top right hand corner!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

Spherion, in partnership with Exact Sciences, is looking for a Human Resources (HR) Generalist to join their team. Exact Sciences is a biotechnology company headquartered in Madison, WI, that is committed to changing the way we think about detecting & treating cancer. This position will serve on a team dedicated to highly responsive, individualized, and prompt support for employee questions and concerns. The Human Resources Generalist is responsible for providing timely and accurate answers to employee questions and effective solutions to workplace concerns, including conducting internal investigations as needed. The Human Resources Generalist is also responsible for completing various centralized HR processes and tasks as well as supporting HR initiatives and projects assigned to the employee solutions team. This role facilitates employee solutions' tracking, analysis, reporting of trends, identification of opportunities for process improvements, team initiatives, and team training and development.Direct hire, competitive pay, annual bonus, company stock, and an extensive benefits package!Responsibilities:- Provide timely, accurate, and helpful responses to general employee questions- Develop supportive and trusting relationships with employees by holding office hours, attending team meetings and events, and seeking informal opportunities for connection and relationship-building- Lead resolution of employee concerns using creative problem-solving with an emphasis on communication and compromise- Promote the visibility and accessibility of the employee solutions team to all employees- Support tracking, analysis, and reporting of employee questions and concerns- Lead internal investigations and perform or oversee all aspects of the investigation process. Assign matters, maintain records, analyze and report on trends, and train the team, as needed- Complete various complex HR processes in an accurate, timely, and legally compliant manner- Evaluate efficiency and effectiveness of existing processes, develop processes for new team tasks, train teams on processes, and propose updates or improvements, as needed- Take initiative and lead the teams support of company initiatives and other special projects- Support the employee solutions leader in the management of service level agreements, as needed- Provide highly responsive, accountable, accurate, and timely service to internal customer groups- Partner with internal customer groups to anticipate needs, seek feedback, and share relevant information about the employee solutions team- Protect confidential information with utmost scrutiny, judgment, and care- Comply with all applicable employment laws and regulations- Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork- Support and comply with the companys Quality Management System policies and procedures.- Maintain regular and reliable attendance- Ability to act with an inclusion mindset and model these behaviors for the organization- Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 75% of a typical working day- Ability and means to travel between multiple Exact Sciences locations within the same general geographic areaWorking hours: 8:00 AM - 5:00 PMSkills:- Computer skills including internet navigation, email usage, and word processing- Strong written a verbal communication skills- Strong interpersonal skills; including, but not limited to, approachability and the ability to build relationshipsEducation:AssociateExperience:1-4 yearsQualifications:- Bachelors Degree in Human Resources or another field relevant to the essential duties of the role such as business administration, industrial or labor relations, psychology, or human sciences preferred- In lieu of a bachelor's degree, Associates Degree in Human Resources or another field relevant to the essential duties of the role such as business administration, industrial or labor relations, psychology, human sciences, plus 2 years of relevant experience in Human Resources- 3+ years of relevant employee relations experience such as answering general employee questions on policies & benefits, having difficult/sensitive conversations, and conflict resolution- Demonstrate ability to perform the essential duties of the position with or without accommodation- 3+ years of experience conducting internal investigations preferred- Employment law knowledge preferred To apply click on the Apply button in the top right corner of the page!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

Spherion, in partnership with the State of Wisconsin Department of Health Services, is recruiting a Grant Program Coordinator to assist with the Medicare Improvements for Patients and Provider's Act (MIPPA) grant. This position will act as an assistant grant manager for the Medicare Improvements for Patients and Providers Act (MIPPA) grant, funded to the Wisconsin Department of Health Services (DHS) by the Administration for Community Living. This position is housed within the Division of Public Health, Bureau of Aging and Disability Resources, Office on Aging. This position works under the general supervision of the Legal and Protective Services Unit Supervisor, with active oversight, coaching, and collaboration by the project's grant manager at DHS, the Elder Benefits and Legal Services Program and Policy Analyst, which is a full-time permanent position in DHS. The purpose of the MIPPA grant is to enhance one-on-one assistance, education, and outreach efforts to eligible Medicare beneficiaries regarding their preventive, wellness, and limited income benefits. Wisconsin's grant goals include increasing statewide outreach and assistance efforts directed towards hard-to-reach and low-income Medicare beneficiaries using a health equity framework, expanding partnerships between MIPPA sub-award recipients and local organizations that serve target populations, and coordinating MIPPA grant activities statewide to maximize efficiency and effectiveness. This position will assist with administrative duties related to grant management and will coordinate with state staff, network partners, and community stakeholders to accomplish the goals of the grant. MIPPA sub-award recipients, with whom this position will collaborate, include Area Agencies on Aging, Aging and Disability Resource Centers, county Aging Units, Disability Rights Wisconsin, and the Great Lakes Inter-Tribal Council.The MIPPA grant period will run from September 1, 2021, to August 31, 2022, with an opportunity for renewal for at least two years. This position is approximately 32 hours/week. Flexibility with the schedule is offered including the ability to work remotely.Responsibilities:- Manage administrative grant activities including collecting data from sub-grantees, providing verbal and written updates to the federal projects officer via email and virtual meeting, developing budgets and managing contracts for sub-grantees, and monitoring sub-grantee and overall grant spending- Expand partnerships between MIPPA sites and organizations that serve target populations through engagement of leaders of partner agencies in discussion of how to best serve clients, developing and publishing best practices for inter-agency collaboration using a healthy equity framework, and surveying MIPPA counselors on successful partnerships and lessons learned- Develop outreach materials and resources targeted to hard-to-reach populations including Medicare beneficiaries who are under 65, those who live in rural areas, Native American individuals, and those whose primary language isnt English- Coordinate MIPPA activities statewide including quarterly meetings with statewide MIPPA staff to review progress on grant goals/process improvement as well as collaboration with tribal MIPPA grantees- Ensure accurate and timely activity reporting in the client system- Utilize data to inform targeted outreach efforts by providing performance report data and population statistics to local sites on a quarterly basisWorking hours: 8:00 AM - 4:00 PMSkills:- Considerable skill in providing consultation and technical assistance to local governments and tribes regarding the use of funding, etc- Considerable interpersonal skills to appropriately motivate, influence, and persuade in order to forge cooperative working relationships, provide leadership in problem-solving, and help diverse organizations and groups develop strategies for accomplishing goals- Considerable skill in verbal communication to individuals and groups to provide program, technical assistance, and reporting information and guidance- Strong writing skills for the preparation of the program, technical assistance, and reporting materials- Experience with public speaking and presenting, including for the creation of recorded informational videos- Considerable skills with Microsoft Office, particularly Excel- Familiarity with social media platformsEducation:BachelorsExperience:1-4 yearsQualifications:- Bilingual in Spanish, preferred- Extensive knowledge of health equity frameworks and strategies to promote health equity- Extensive knowledge of the federal administrative regulations, directives, policies, and guidelines that govern aging and disability programs and the administration of federal funds- Knowledge of the Wisconsin human service delivery system for older adults and adults with disabilities, including the roles and relationships among state agencies, county government agencies, law enforcement, the judicial -system, and community service providers- Extensive experience with the Medicare Improvements for Patients and Providers Act (MIPPA) and State Health Insurance Assistance Program (SHIP) grants- Extensive knowledge in project management, data collection, and reporting- Considerable knowledge and skill in grant management procedures and techniques- Knowledge of information systems used in human service fields Please apply today via the apply button in the top right hand corner!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

Spherion is actively recruiting for an Office Assistant for our Madison WI, based financial services client! This position will assist with a variety of clerical tasks including directing calls from member participants and vendors, entering and updating member information to ensure accuracy, and maintaining electronic files. Dependability, precision, and timeliness are very important and must be routinely delivered without significant ongoing supervision or assistance.Responsibilities:- Answer and direct incoming phone calls while entering and updating member and other appropriate information into multiple databases- Attend to the front desk by greeting visitors, accepting packages, and notifying the pertinent staff of such events- Retrieve and route fax communications- Monitor e-mail inboxes and route e-mails to appropriate staff- Prepare outgoing mail- Assist administrative staff with keeping accurate stock of inventory and ordering company supplies- Maintain electronic files- Additional duties as neededWorking hours: 8:00 AM - 5:00 PMSkills:- Ability to quickly and accurately enter data- Ability to efficiently and effectively navigate between different computer programs to document complete and appropriate information into the online systems while speaking on the telephone- Knowledge of proper telephone etiquette- Excellent verbal communication skillsEducation:High SchoolExperience:1-4 yearsQualifications:- High School Diploma or equivalent- 6 months to 1 year of prior administrative or office experience- Experience utilizing Microsoft Office preferred To apply click on the Apply button in the top right corner of the page!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

Join the team for some of the most skilled, compassionate and respected physicians in Madison! Our client is Dane County's longest-serving independent, multi-specialty health care provider, and they are looking for a Administrative Assistant!The Administrative Assistant is a temp to hire position that provides assistance to patients in person and over the phone to coordinate care; assists the clinical care team members to coordinate all post-appointment follow-ups; and performs various clerical duties for physicians and nursing staff.Responsibilities:- Immediately acknowledge and greet patients and others in a positive and helpful manner, providing directions, information, and other assistance as needed. Diffuse difficult patient situations and refer patient concerns to appropriate parties- Check patients in, in a friendly, professional manner. Verify patient demographic, insurance and primary care provider (PCP) information. Provide HIPAA Privacy Notice and receipt forms as required by law. Provide and assist patients with other forms as needed, general monitoring of the waiting room- Answer telephone in a pleasant and professional manner, identifying department and name. Identify patient needs and provide assistance. Notify patients of the need to provide necessary insurance, financial and/or legal documents. Forward calls to, or accurately record messages for, physicians and other department personnel.- Release copies of prepared medical records as signed for by the patient or other authorized individuals. Provide patients with written prescriptions or other medical forms as needed upon presentation of appropriate identification.- Perform registration updates for patients in a friendly, professional manner. Verify, update, and/or enter patient demographic and insurance information with a high degree of accuracy. Make a copy of the necessary patient documents.- Review patients account and provide the necessary assistance. Process debit/credit payments by phone and in person, providing appropriate receipts. Accurately balance cash drawer at the beginning and end of shift.- Accurately schedule, reschedule, cancel and coordinate patient appointments per physician protocol. Verify patient demographic and insurance information when scheduling appointments. Contact patients 1-2 days prior to appointment to confirm appointments.- Arrange for patient transportation as needed by contacting cab companies and/or private ride services as necessary.- Sort and manage incoming and outgoing correspondence including fax and mail- Accurately complete the patient check out process ensuring that the patient is aware of needed post-appointment care and future appointments.- Track all referral orders to confirm that patients kept appointments and that the care team received the results, follow up as necessary- Other duties as assignedWorking hours: 8:00 AM - 5:00 PMSkills:- Effective verbal and written communication skills, ability to maintain an outgoing, pleasant and professional personality- Computer proficiency- Ability to perform multiple tasks in a fast-paced environment- Excellent organization, planning, and prioritization skills- Working knowledge of clinic policies and procedures related to infection control, environmental safety, and patient confidentiality.Education:High SchoolExperience:1-4 yearsQualifications:- High school diploma or Equivalent- Minimum of one year experience in a medical reception or patient care position- Knowledge or experience with health or dental plans, third-party payers, CPT and ICD coding, and medical terminology preferred- Prior Epic experience highly preferred Apply Today!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to you