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    7 jobs found for Administrative support in Naples

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      • Naples, Florida
      • Temp to Perm
      • $18.00 - $22.00 per hour
      • 8:00 AM - 5:00 PM
      We are looking for someone who has the ability to perform administrative coordination activities associated with the receipt, booking, and processing of sales orders. This position requires excellent communication, organizational and analytical skills. This position involves working directly with customers. Professionalism is a must.Responsibilities:Maintain customer sales order folders.Enter sales orders and RMAs in ERP system.Enter budgets in to ERP systemPerform customer updates in ERP systemPerform Restricted Party Screening on all customers.Perform all necessary updates in customer portals.Update various spreadsheets as required.Provides administrative support to the department as required.Complete all required trainings including but not limited to S.H.E (Safety, Health, and Environmental),Ethics, Anti-Slavery and Human Trafficking, Quality and all performance/product related trainingsAdhere to ISO procedures and ISO compliance as required.Other duties as assigned.Working hours: 8:00 AM - 5:00 PMSkills:Excellent communication and organization skills.Operate ERP programs for processing orders and returns.Ability to multi-task and meet deadlines.Computer skills (Windows Explorer, Excel, Word, Power Point, Outlook, Internet, One Note).Understand ISO, AS 9100, and quality clauses.Basic understanding of ITAR and EAR regulations (preferred but not required).Supervisory ResponsibilityThis position does not require supervisory responsibilities.Education:High SchoolExperience:1-4 yearsQualifications:Working posture at desk.Prolonged Sitting.Occasional lifting (up to 30 lbs.).Occasional use of short ladders/step stool.Prolonged standing and walking.CognitiveWorkload/Multi-tasking/Deadline stress. *Apply in Person MONDAY- FRIDAY between the hours of 9:30am-1:30pm or call our office to schedule an appointment*4964 Tamiami Trail North, Naples FL 34103*Apply on line www.spherionjobcentral.com*Email your Resume by replying to this post*Call our office at 239-494-3044 for more informationSpherion_gtwb_naplesSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      We are looking for someone who has the ability to perform administrative coordination activities associated with the receipt, booking, and processing of sales orders. This position requires excellent communication, organizational and analytical skills. This position involves working directly with customers. Professionalism is a must.Responsibilities:Maintain customer sales order folders.Enter sales orders and RMAs in ERP system.Enter budgets in to ERP systemPerform customer updates in ERP systemPerform Restricted Party Screening on all customers.Perform all necessary updates in customer portals.Update various spreadsheets as required.Provides administrative support to the department as required.Complete all required trainings including but not limited to S.H.E (Safety, Health, and Environmental),Ethics, Anti-Slavery and Human Trafficking, Quality and all performance/product related trainingsAdhere to ISO procedures and ISO compliance as required.Other duties as assigned.Working hours: 8:00 AM - 5:00 PMSkills:Excellent communication and organization skills.Operate ERP programs for processing orders and returns.Ability to multi-task and meet deadlines.Computer skills (Windows Explorer, Excel, Word, Power Point, Outlook, Internet, One Note).Understand ISO, AS 9100, and quality clauses.Basic understanding of ITAR and EAR regulations (preferred but not required).Supervisory ResponsibilityThis position does not require supervisory responsibilities.Education:High SchoolExperience:1-4 yearsQualifications:Working posture at desk.Prolonged Sitting.Occasional lifting (up to 30 lbs.).Occasional use of short ladders/step stool.Prolonged standing and walking.CognitiveWorkload/Multi-tasking/Deadline stress. *Apply in Person MONDAY- FRIDAY between the hours of 9:30am-1:30pm or call our office to schedule an appointment*4964 Tamiami Trail North, Naples FL 34103*Apply on line www.spherionjobcentral.com*Email your Resume by replying to this post*Call our office at 239-494-3044 for more informationSpherion_gtwb_naplesSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      • Naples, Florida
      • Temp to Perm
      • $16.00 per hour
      • 9:30 AM - 6:30 PM
      Spherion Staffing is looking for an Administrative Coordinator for an appliance store in Naples. The Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings, filing and ordering office supplies. To be successful in this role, you should have excellent organization skills along with the ability to prioritize tasks and meet deadlines. Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.Responsibilities:Answer phones, Greet customers, Take MessagesProvide Customer Support over the phoneRun Daily Bank reportsDo daily bank runsOrder office suppliesManager filing systemChecking inventory in and outWorking hours: 9:30 AM - 6:30 PMSkills:Familiarity with office equipment, such as fax machines, copy machines, and phone systemsComfort using business email system, such as Microsoft OutlookHighly organized and able to create an organized and easy-to-follow system for othersAbility to handle multiple tasks and duties simultaneouslyIndependently motivated, with the ability to take on tasks and duties without immediate directionStrong communication skillsEducation:High SchoolExperience:1-4 yearsQualifications:To qualify for this position, you must be able to work October to Easter without any time off.You must be able to work all Holidays except Christmas, Thanksgiving, and EasterHave experience as an Admin Coordinator *Apply on line www.spherionjobcentral.com*Email your Resume by replying to this post*Call our office at 239-494-3044 for more informationSpherion_gtwb_naplesSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Spherion Staffing is looking for an Administrative Coordinator for an appliance store in Naples. The Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings, filing and ordering office supplies. To be successful in this role, you should have excellent organization skills along with the ability to prioritize tasks and meet deadlines. Ultimately, you will provide administrative support to our staff and ensure all daily procedures run smoothly.Responsibilities:Answer phones, Greet customers, Take MessagesProvide Customer Support over the phoneRun Daily Bank reportsDo daily bank runsOrder office suppliesManager filing systemChecking inventory in and outWorking hours: 9:30 AM - 6:30 PMSkills:Familiarity with office equipment, such as fax machines, copy machines, and phone systemsComfort using business email system, such as Microsoft OutlookHighly organized and able to create an organized and easy-to-follow system for othersAbility to handle multiple tasks and duties simultaneouslyIndependently motivated, with the ability to take on tasks and duties without immediate directionStrong communication skillsEducation:High SchoolExperience:1-4 yearsQualifications:To qualify for this position, you must be able to work October to Easter without any time off.You must be able to work all Holidays except Christmas, Thanksgiving, and EasterHave experience as an Admin Coordinator *Apply on line www.spherionjobcentral.com*Email your Resume by replying to this post*Call our office at 239-494-3044 for more informationSpherion_gtwb_naplesSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      • Naples, Florida
      • Permanent
      • $30,000 - $40,000 per year
      • 8:00 AM - 5:00 PM
      We are looking for someone who is responsible for servicing all aspects of current clients' current policies as well as cross selling and account rounding.Responsibilities:All aspects of maintaining existing personal lines policies including but not limited to any changes, adjustments in coverage, etc.Be sure that all customers are educated regarding any questions they might have about their policiesBe sure that all transactions, conversations, etc. are promptly updated in AMS360Be sure AMS360 is continuously updatedSolve client issues, elevate an issue when appropriateReview all existing policies prior to their x-date to be sure there are no major changes in the customer?s needs and that they are receiving the best value for their needsRewrite non renewals and cancellations when necessaryWorking hours: 8:00 AM - 5:00 PMSkills:Handle underwriting requests on established policiesCross sell current customers, home, no auto, etc.Quote and write overflow of new businessAnswer client questions promptlyService customers' needs that visit the officeConstantly look for better and more efficient ways of doing thingsApply paymentsAssist with overflow on incoming callsEducation:High SchoolExperience:1-4 yearsQualifications:220 or 440 Florida Property and Casualty LicenseMinimum three years experience quoting, writing, and managing home, auto and boat policiesExperience/familiarity working with AMS360 operating system Several ways to Apply-*Apply in Person MONDAY- FRIDAY between the hours of 9:30am-1:30pm or call our office to schedule an appointment*4964 Tamiami Trail North, Naples FL 34103*Apply on line www.spherionjobcentral.com*Email your Resume by replying to this post*Call our office at 239-494-3044 for more informationSpherion_gtwb_naplesSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      We are looking for someone who is responsible for servicing all aspects of current clients' current policies as well as cross selling and account rounding.Responsibilities:All aspects of maintaining existing personal lines policies including but not limited to any changes, adjustments in coverage, etc.Be sure that all customers are educated regarding any questions they might have about their policiesBe sure that all transactions, conversations, etc. are promptly updated in AMS360Be sure AMS360 is continuously updatedSolve client issues, elevate an issue when appropriateReview all existing policies prior to their x-date to be sure there are no major changes in the customer?s needs and that they are receiving the best value for their needsRewrite non renewals and cancellations when necessaryWorking hours: 8:00 AM - 5:00 PMSkills:Handle underwriting requests on established policiesCross sell current customers, home, no auto, etc.Quote and write overflow of new businessAnswer client questions promptlyService customers' needs that visit the officeConstantly look for better and more efficient ways of doing thingsApply paymentsAssist with overflow on incoming callsEducation:High SchoolExperience:1-4 yearsQualifications:220 or 440 Florida Property and Casualty LicenseMinimum three years experience quoting, writing, and managing home, auto and boat policiesExperience/familiarity working with AMS360 operating system Several ways to Apply-*Apply in Person MONDAY- FRIDAY between the hours of 9:30am-1:30pm or call our office to schedule an appointment*4964 Tamiami Trail North, Naples FL 34103*Apply on line www.spherionjobcentral.com*Email your Resume by replying to this post*Call our office at 239-494-3044 for more informationSpherion_gtwb_naplesSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      • Naples, Florida
      • Temp to Perm
      • $22.00 per hour
      • 8:00 AM - 5:00 PM
      Spherion is looking for an experienced Legal Assistant/Secretary for a local law practice.Responsibilities:Accurate completion of work assigned by multiple timekeepers.Filing, billing, time entry, telephone answering, faxing, scheduling meetings and conference rooms, making travel arrangements, calendar maintenance and handling daily mail.Assuring correct information is included in various databases for different clients/matters.Team work, assist with overflow work, maintain a good, follow procedures and guidelines set by each administrative department.Working hours: 8:00 AM - 5:00 PMSkills:Strong secretarial skills including typing, proofreading, spelling, grammar and math.Must be able to organize and prioritize workload.Proficient with Microsoft Office suite.Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor.Education:High SchoolExperience:1-4 yearsQualifications:High school level education or equivalent office work experience.Minimum of three years prior legal secretarial experience. *Apply on line www.spherionjobcentral.com*Email your Resume by replying to this post*Call our office at 239-494-3044 for more informationSpherion_gtwb_naplesSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Spherion is looking for an experienced Legal Assistant/Secretary for a local law practice.Responsibilities:Accurate completion of work assigned by multiple timekeepers.Filing, billing, time entry, telephone answering, faxing, scheduling meetings and conference rooms, making travel arrangements, calendar maintenance and handling daily mail.Assuring correct information is included in various databases for different clients/matters.Team work, assist with overflow work, maintain a good, follow procedures and guidelines set by each administrative department.Working hours: 8:00 AM - 5:00 PMSkills:Strong secretarial skills including typing, proofreading, spelling, grammar and math.Must be able to organize and prioritize workload.Proficient with Microsoft Office suite.Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor.Education:High SchoolExperience:1-4 yearsQualifications:High school level education or equivalent office work experience.Minimum of three years prior legal secretarial experience. *Apply on line www.spherionjobcentral.com*Email your Resume by replying to this post*Call our office at 239-494-3044 for more informationSpherion_gtwb_naplesSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      • Naples, Florida
      • Temp to Perm
      • $20.00 per hour
      • 8:00 AM - 5:00 PM
      Spherion Staffing is seeking a Customer Service/Admin for a medical equipment manufacturer in Naples.Responsibilities:Maintain and update sales and customer records, including processing new distributor and hospital onboarding documentation as well as distributor terminationsAccurately track field implant and instrument inventoryWorking hours: 8:00 AM - 5:00 PMSkills:Assist with the new hospital/surgeon onboarding processAssist with Distributor termination processTracking PO'sEducation:High SchoolExperience:10+ yearsQualifications:Have at least 15 years or more of office experience/customer supportExcel is a must and testing is requiredMust be reliablePay is based on skill level Several ways to Apply-*Apply in Person MONDAY- FRIDAY between the hours of 9:30am-1:30pm or call our office to schedule an appointment*4964 Tamiami Trail North, Naples FL 34103*Apply on line www.spherionjobcentral.com*Email your Resume by replying to this post*Call our office at 239-494-3044 for more informationSpherion_gtwb_naplesSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Spherion Staffing is seeking a Customer Service/Admin for a medical equipment manufacturer in Naples.Responsibilities:Maintain and update sales and customer records, including processing new distributor and hospital onboarding documentation as well as distributor terminationsAccurately track field implant and instrument inventoryWorking hours: 8:00 AM - 5:00 PMSkills:Assist with the new hospital/surgeon onboarding processAssist with Distributor termination processTracking PO'sEducation:High SchoolExperience:10+ yearsQualifications:Have at least 15 years or more of office experience/customer supportExcel is a must and testing is requiredMust be reliablePay is based on skill level Several ways to Apply-*Apply in Person MONDAY- FRIDAY between the hours of 9:30am-1:30pm or call our office to schedule an appointment*4964 Tamiami Trail North, Naples FL 34103*Apply on line www.spherionjobcentral.com*Email your Resume by replying to this post*Call our office at 239-494-3044 for more informationSpherion_gtwb_naplesSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      • Naples, Florida
      • Temporary
      • $27.00 per hour
      • 9:00 AM - 5:30 PM
      Spherion is seeking a Sales Assistant for a wonderful community in Naples. This position performs a variety of clerical tasks and projects keeping the Administrative office running efficiently and smoothly. This is a temp assignment covering medical leave but may turn into a permanent position.Responsibilities:Maintains executive calendar and produces correspondence on their behalf.Creates and Maintains accurate files .Provides friendly and cooperative reception Manage process and verify canceled, transferred leads and waitlists.Working hours: 9:00 AM - 5:30 PMSkills:Maintains and updates residents and associate member transfers & cancellations in database.Prepares, coordinates and organizes marketing events.Assist where needed in Sales and MarketingEducation:High SchoolExperience:1-4 yearsQualifications:High school graduate or GEDBachelors degree in Business Administration preferredFour years of related experience Several ways to Apply-*Apply in Person MONDAY- FRIDAY between the hours of 9:30am-1:30pm or call our office to schedule an appointment*4964 Tamiami Trail North, Naples FL 34103*Apply on line www.spherionjobcentral.com*Email your Resume by replying to this post*Call our office at 239-494-3044 for more informationSpherion_gtwb_naplesSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Spherion is seeking a Sales Assistant for a wonderful community in Naples. This position performs a variety of clerical tasks and projects keeping the Administrative office running efficiently and smoothly. This is a temp assignment covering medical leave but may turn into a permanent position.Responsibilities:Maintains executive calendar and produces correspondence on their behalf.Creates and Maintains accurate files .Provides friendly and cooperative reception Manage process and verify canceled, transferred leads and waitlists.Working hours: 9:00 AM - 5:30 PMSkills:Maintains and updates residents and associate member transfers & cancellations in database.Prepares, coordinates and organizes marketing events.Assist where needed in Sales and MarketingEducation:High SchoolExperience:1-4 yearsQualifications:High school graduate or GEDBachelors degree in Business Administration preferredFour years of related experience Several ways to Apply-*Apply in Person MONDAY- FRIDAY between the hours of 9:30am-1:30pm or call our office to schedule an appointment*4964 Tamiami Trail North, Naples FL 34103*Apply on line www.spherionjobcentral.com*Email your Resume by replying to this post*Call our office at 239-494-3044 for more informationSpherion_gtwb_naplesSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      • Naples, Florida
      • Permanent
      • $60,000 - $85,000 per year
      • 8:00 AM - 5:00 PM
      Spherion Staffing has been tasked to fill multiple direct hire positions within a prominent Naples Law Firm. These roles range from Trust and Estates Legal Assistants and Paralegals to Corporate Litigation Legal Assistants and Paralegals.Responsibilities:- Providing administrative support to the practice group and its clients.- Proofread all documents and correspondence for accuracy. - Coordinate meetings, including videoconferences, conference calls, equipment, catering, presentation materials, visitors, and rooms/offices. - Manage the practice groups, contact, calendars, and conference calls. - Process and manage expenses, routinely update our time-keeping system, complete and close timekeeping where appropriate and prompt attorneys as necessary.- Enter time for timekeepers and print reports as requested.- Work with Accounting in all aspects of the billing cycle, including but not limited to reviewing client billing for accuracy, edits to content/grammar, resolution of billing problems, and efficient changes to the process.- Process the intake of new clients, run conflict checks, create engagement, retainer letters, create client files, manage new client matters accurately and efficiently.- Prepare and ensure availability of necessary agendas, presentations, and meeting notes.- Revise, format, and finalize a wide variety of documents, including correspondence, memoranda, agreements, and practice-specific documents, including formatting Wills and Trusts.- Manage departmental trackers.- Monitor deadlines and schedules for the practice.- Establish and maintain paper and electronic files according to current firm policies utilizing the firm's record protocol procedures and document management system.- Perform other related duties required based upon the unique practice of the attorney, such as but not limited to assisting in business development initiatives and events and committee projects and responsibilities.- Assist other secretaries whenever necessary to meet firm and client needs.Working hours: 8:00 AM - 5:00 PMSkills:- E-filing experience in Florida State Court and multiple jurisdictions.- Strong proficiency in Microsoft Office 365- including Word, Excel, PowerPoint, Outlook, Teams; iManage, Adobe, Zoom, and other videoconferencing applications - Must possess a typing speed of at least 60-65 wpm with a high accuracy rate.- Licensed as a Florida Notary Public or willing to become a Notary. - Excellent administrative, drafting, transcription, preparation, proofreading, organizational, time management, attention to detail, and multi-tasking skills in a busy, deadline-driven environment.- The ability to build professional, cooperative, and supportive relationships with one's peers, superiors, and clients while also anticipating and identifying clients'/colleagues' current and future needs. - Enthusiastically greet all contacts: vendors and personnel consistently, offering a warm, smiling, and hospitable demeanor that is also in a manner that is also positive, authentic, friendly, and helpful.- Ability to maintain the highest level of confidentiality regarding internal Firm and client information.- Ability to handle high-pressure situations with grace.- Able to work as a team player for the practice area and have the capability to work independently and drive projects to completion.- Possesses the ability to see the importance of every task holistically and understand how each assignment benefits the growth and success of the practice. - Have a proactive, forward-thinking, innovative, and results-oriented approach with a strong work
      Spherion Staffing has been tasked to fill multiple direct hire positions within a prominent Naples Law Firm. These roles range from Trust and Estates Legal Assistants and Paralegals to Corporate Litigation Legal Assistants and Paralegals.Responsibilities:- Providing administrative support to the practice group and its clients.- Proofread all documents and correspondence for accuracy. - Coordinate meetings, including videoconferences, conference calls, equipment, catering, presentation materials, visitors, and rooms/offices. - Manage the practice groups, contact, calendars, and conference calls. - Process and manage expenses, routinely update our time-keeping system, complete and close timekeeping where appropriate and prompt attorneys as necessary.- Enter time for timekeepers and print reports as requested.- Work with Accounting in all aspects of the billing cycle, including but not limited to reviewing client billing for accuracy, edits to content/grammar, resolution of billing problems, and efficient changes to the process.- Process the intake of new clients, run conflict checks, create engagement, retainer letters, create client files, manage new client matters accurately and efficiently.- Prepare and ensure availability of necessary agendas, presentations, and meeting notes.- Revise, format, and finalize a wide variety of documents, including correspondence, memoranda, agreements, and practice-specific documents, including formatting Wills and Trusts.- Manage departmental trackers.- Monitor deadlines and schedules for the practice.- Establish and maintain paper and electronic files according to current firm policies utilizing the firm's record protocol procedures and document management system.- Perform other related duties required based upon the unique practice of the attorney, such as but not limited to assisting in business development initiatives and events and committee projects and responsibilities.- Assist other secretaries whenever necessary to meet firm and client needs.Working hours: 8:00 AM - 5:00 PMSkills:- E-filing experience in Florida State Court and multiple jurisdictions.- Strong proficiency in Microsoft Office 365- including Word, Excel, PowerPoint, Outlook, Teams; iManage, Adobe, Zoom, and other videoconferencing applications - Must possess a typing speed of at least 60-65 wpm with a high accuracy rate.- Licensed as a Florida Notary Public or willing to become a Notary. - Excellent administrative, drafting, transcription, preparation, proofreading, organizational, time management, attention to detail, and multi-tasking skills in a busy, deadline-driven environment.- The ability to build professional, cooperative, and supportive relationships with one's peers, superiors, and clients while also anticipating and identifying clients'/colleagues' current and future needs. - Enthusiastically greet all contacts: vendors and personnel consistently, offering a warm, smiling, and hospitable demeanor that is also in a manner that is also positive, authentic, friendly, and helpful.- Ability to maintain the highest level of confidentiality regarding internal Firm and client information.- Ability to handle high-pressure situations with grace.- Able to work as a team player for the practice area and have the capability to work independently and drive projects to completion.- Possesses the ability to see the importance of every task holistically and understand how each assignment benefits the growth and success of the practice. - Have a proactive, forward-thinking, innovative, and results-oriented approach with a strong work

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