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    5 jobs found for Administrative in Minnesota

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      • Duluth, Minnesota
      • Temp to Perm
      • $18.00 - $20.00 per hour
      • 8:00 AM - 5:00 PM
      We are urgently looking to fill a Legal Administrative Assistant position for our client in Duluth, MN. Candidates should be able to perform a variety of secretarial duties for attorneys and/or paralegals to whom assigned. Maintain positive contact with clients, attorneys and staff and observes confidentiality of client matters. This is a Temp to Hire position.Responsibilities:1.Effectively operates office technology including computer, software programs, email, copier, scanner, and dictation equipment.2.Transcribes dictation.3.Drafts and types correspondence, memoranda and other legal documents.?? Uses document management program to profile (save) information to client and matter number.4.Proofreads and corrects material for grammar, spelling, punctuation and format.5.Receives and places phone calls, records messages, answers routine inquires or directs calls to appropriate individuals. 6.Reads, sorts and appropriately distributes incoming mail.?? Ensures timely outgoing mail.?? If necessary, routes mail to specific delivery service and follows up on timely delivery. 7.Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.8.Prepares and assembles materials, documents, and exhibits for meetings, court appearances and hearings. 9.Opens new files, completes conflict of interest checks, organizes and maintains all client and general files.?? 10.Conducts periodic review for possible storage of older files; prepares files to be closed. 11.Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.12.Makes appointments for attorneys/paralegals as required.13.Enters time; proofs time before posting; proofs pre-bills.14.Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys, team leaders or the executive director.15.Maintains prompt and regular attendance.16.Performs other duties as assigned.Working hours: 8:00 AM - 5:00 PMSkills:1.-Must possess the technical knowledge of operating personal computers and other office equipment as needed to perform essential job function. 2.-Ability to proofread typed material for grammatical, typographical or spelling errors and proper format use.3.-Ability to perform fundamental arithmetic calculations when verifying calculations on forms and documents.4.-Ability to organize and maintain records and filing systems.5.-Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription clearly and accurately and within a reasonable speed.6.-Ability to organize and prioritize numerous tasks and complete them under time constraints.7.-Ability to work independently on assigned tasks as well as to accept direction on given tasks. 8.-Ability to present a professional image, maintain a positive attitude, be a self starter, take initiative, be dependable and take pride in work product.9.-Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and to provide information with ordinary courtesy and tact.10.-Interpersonal skills necessary to communicate by phone and provide information with ordinary courtesy and tact.11.-Must possess ability to record, convey and present information, explain procedures and follow instructions.12.-Must be able to sit for long periods during the day, with frequent standing, walking and occasional twisting, stooping, pushing, pulling, grasping, reaching and overhead reaching necessary to carry out job duties.13.-Must be able to pay close attention to details and concentrate on work.14.-Work occasionally requires a high level of mental effort and strain while producing a high volume of information and while performing other essential duties.Education:High SchoolExperience:1-4 yearsQualifications:High school diploma or equivalent, plus some secretarial, legal and computer training; experience of 6-12 months working in legal environment; OR any equivalent combination of training and experience. Apply Now!?? Please include your updated resume.Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      We are urgently looking to fill a Legal Administrative Assistant position for our client in Duluth, MN. Candidates should be able to perform a variety of secretarial duties for attorneys and/or paralegals to whom assigned. Maintain positive contact with clients, attorneys and staff and observes confidentiality of client matters. This is a Temp to Hire position.Responsibilities:1.Effectively operates office technology including computer, software programs, email, copier, scanner, and dictation equipment.2.Transcribes dictation.3.Drafts and types correspondence, memoranda and other legal documents.?? Uses document management program to profile (save) information to client and matter number.4.Proofreads and corrects material for grammar, spelling, punctuation and format.5.Receives and places phone calls, records messages, answers routine inquires or directs calls to appropriate individuals. 6.Reads, sorts and appropriately distributes incoming mail.?? Ensures timely outgoing mail.?? If necessary, routes mail to specific delivery service and follows up on timely delivery. 7.Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.8.Prepares and assembles materials, documents, and exhibits for meetings, court appearances and hearings. 9.Opens new files, completes conflict of interest checks, organizes and maintains all client and general files.?? 10.Conducts periodic review for possible storage of older files; prepares files to be closed. 11.Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.12.Makes appointments for attorneys/paralegals as required.13.Enters time; proofs time before posting; proofs pre-bills.14.Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys, team leaders or the executive director.15.Maintains prompt and regular attendance.16.Performs other duties as assigned.Working hours: 8:00 AM - 5:00 PMSkills:1.-Must possess the technical knowledge of operating personal computers and other office equipment as needed to perform essential job function. 2.-Ability to proofread typed material for grammatical, typographical or spelling errors and proper format use.3.-Ability to perform fundamental arithmetic calculations when verifying calculations on forms and documents.4.-Ability to organize and maintain records and filing systems.5.-Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription clearly and accurately and within a reasonable speed.6.-Ability to organize and prioritize numerous tasks and complete them under time constraints.7.-Ability to work independently on assigned tasks as well as to accept direction on given tasks. 8.-Ability to present a professional image, maintain a positive attitude, be a self starter, take initiative, be dependable and take pride in work product.9.-Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and to provide information with ordinary courtesy and tact.10.-Interpersonal skills necessary to communicate by phone and provide information with ordinary courtesy and tact.11.-Must possess ability to record, convey and present information, explain procedures and follow instructions.12.-Must be able to sit for long periods during the day, with frequent standing, walking and occasional twisting, stooping, pushing, pulling, grasping, reaching and overhead reaching necessary to carry out job duties.13.-Must be able to pay close attention to details and concentrate on work.14.-Work occasionally requires a high level of mental effort and strain while producing a high volume of information and while performing other essential duties.Education:High SchoolExperience:1-4 yearsQualifications:High school diploma or equivalent, plus some secretarial, legal and computer training; experience of 6-12 months working in legal environment; OR any equivalent combination of training and experience. Apply Now!?? Please include your updated resume.Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      • Mankato, Minnesota
      • Temp to Perm
      • $17.50 per hour
      • 8:00 PM - 4:30 PM
      Spherion Staffing is looking for energetic and quality driven team members to join our client's manufacturing team in Mankato! We currently have a couple open positions in our client's fulfillment building -- pulling and shipping completed orders and managing some warehouse functions!Shifts AvailableMon-Friday 8AM-4:30PMResponsibilities:Performs the physical and/or administrative duties involved in the functions pertaining to the shipping, handling, receiving, storing, counting, packaging and distributing of equipment, materials, merchandise and similar items. May operate machinery. May conduct or assist with physical inventory counts. Maintains work area and follows procedures to ensure compliance with safety regulations Load and unload trucks, freight cars, conveyors and other types of transporting equipment, by hand or with the aid of materials handling devicesCoordinates and/or transports equipment, supplies, products and materials to and from one location, department or work station to another, using motor vehicles, hand trucks, tote boxes and other materials handling equipment.Working hours: 8:00 PM - 4:30 PMSkills:Working ConditionsOn Feet entire shiftLifting up to 50 lbs.Repetitive bending, twisting, joggingEducation:High SchoolExperience:0-1 yearsQualifications:High School Diploma/GED and drug test required APPLY TODAY!Spherion is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Spherion Staffing is looking for energetic and quality driven team members to join our client's manufacturing team in Mankato! We currently have a couple open positions in our client's fulfillment building -- pulling and shipping completed orders and managing some warehouse functions!Shifts AvailableMon-Friday 8AM-4:30PMResponsibilities:Performs the physical and/or administrative duties involved in the functions pertaining to the shipping, handling, receiving, storing, counting, packaging and distributing of equipment, materials, merchandise and similar items. May operate machinery. May conduct or assist with physical inventory counts. Maintains work area and follows procedures to ensure compliance with safety regulations Load and unload trucks, freight cars, conveyors and other types of transporting equipment, by hand or with the aid of materials handling devicesCoordinates and/or transports equipment, supplies, products and materials to and from one location, department or work station to another, using motor vehicles, hand trucks, tote boxes and other materials handling equipment.Working hours: 8:00 PM - 4:30 PMSkills:Working ConditionsOn Feet entire shiftLifting up to 50 lbs.Repetitive bending, twisting, joggingEducation:High SchoolExperience:0-1 yearsQualifications:High School Diploma/GED and drug test required APPLY TODAY!Spherion is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      • Fergus Falls, Minnesota
      • Permanent
      • $35,000 - $65,000 per year
      • 8:00 AM - 5:00 PM
      Do you love interacting with people? Are you friendly, outgoing, and motivated to succeed? Spherion Staffing, is hiring for a motivated closing executive officer with a fast-growing title company. The foundation of this client is built on integrity and reliability. Successful applicants should have excellent attention to detail.Responsibilities:Identify and cultivate new referral relationships with agents, builders, lenders, and other potential clients while maintaining strong relationships with our current clients.Prepare and execute closing documents working closely with real estate agents and lendersAssist in creating or maintaining systems to operate at optimum efficiencyMaintain balanced financials and accuracy.Work with pre-closing staff to clear title issuesMeet deadlines in a fast-paced environmentWork well with the team in all locations and work independently to meet personal goals.Working hours: 8:00 AM - 5:00 PMSkills:Candidates should have excellent attention to detail Be efficient at working on multiple files at once Be willing to flex their priorities upon the needs of our business.Education:High SchoolExperience:1-4 yearsQualifications:Motivation to grow with the companyStrong attention to detail and accuracyExcellent communication and customer service skillsProficient computer, software, and typing skillsHigh degree of professionalismJob Type: Full-time To be considered, please apply online at www.spherion.com/applyIf you have any questions please contact Missi Abfalter at 218-346-3801Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Do you love interacting with people? Are you friendly, outgoing, and motivated to succeed? Spherion Staffing, is hiring for a motivated closing executive officer with a fast-growing title company. The foundation of this client is built on integrity and reliability. Successful applicants should have excellent attention to detail.Responsibilities:Identify and cultivate new referral relationships with agents, builders, lenders, and other potential clients while maintaining strong relationships with our current clients.Prepare and execute closing documents working closely with real estate agents and lendersAssist in creating or maintaining systems to operate at optimum efficiencyMaintain balanced financials and accuracy.Work with pre-closing staff to clear title issuesMeet deadlines in a fast-paced environmentWork well with the team in all locations and work independently to meet personal goals.Working hours: 8:00 AM - 5:00 PMSkills:Candidates should have excellent attention to detail Be efficient at working on multiple files at once Be willing to flex their priorities upon the needs of our business.Education:High SchoolExperience:1-4 yearsQualifications:Motivation to grow with the companyStrong attention to detail and accuracyExcellent communication and customer service skillsProficient computer, software, and typing skillsHigh degree of professionalismJob Type: Full-time To be considered, please apply online at www.spherion.com/applyIf you have any questions please contact Missi Abfalter at 218-346-3801Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      • Duluth, Minnesota
      • Temporary
      • $20.00 per hour
      • 7:00 AM - 5:30 PM
      Spherion is looking to fill two Data Entry Billing Specialist positions for my client in the Duluth area. If you have a data entry background and enjoy working with numbers this position is for you!Responsibilities:-This position primarily entails supporting standard billing and maintenance transactions in billing, metering, and other related systems to ensure accurate customer billing, accurate revenue reporting and adherence to regulatory requirements.-Provides project support, as needed, for program and service offerings such as energy affordability, rate options, and other projects as assigned, including customer outreach.Working hours: 7:00 AM - 5:30 PMSkills:--Data entry and proficiency in using a laptop and keyboard required. --Experience in utility billing or metering systems is desirable;--Demonstrated experience in an accounting, billing or other comparable role where accuracy is critical preferred.Education:High SchoolExperience:1-4 yearsQualifications:-Strong communication skills to establish and maintain positive working relationships. -Possess the ability to multitask and be process-oriented. -Ability to be timely, technically savvy, a team player, and enjoy a fast-paced work environment. -Candidate must be adaptive to changing work projects and priorities, highly analytical and customer service oriented -Ability to maintain strict confidentiality to assure customers' right to privacy. -Proficiency in Microsoft Word/Excel is desired. -High School Diploma or equivalent, plus an additional two years of experience than what is required in the experience sectionOR-Associates Degree, preferably with a related focus, plus an additional one year of experience more than what is required in the experience section Apply now! Please include your update resume.Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Spherion is looking to fill two Data Entry Billing Specialist positions for my client in the Duluth area. If you have a data entry background and enjoy working with numbers this position is for you!Responsibilities:-This position primarily entails supporting standard billing and maintenance transactions in billing, metering, and other related systems to ensure accurate customer billing, accurate revenue reporting and adherence to regulatory requirements.-Provides project support, as needed, for program and service offerings such as energy affordability, rate options, and other projects as assigned, including customer outreach.Working hours: 7:00 AM - 5:30 PMSkills:--Data entry and proficiency in using a laptop and keyboard required. --Experience in utility billing or metering systems is desirable;--Demonstrated experience in an accounting, billing or other comparable role where accuracy is critical preferred.Education:High SchoolExperience:1-4 yearsQualifications:-Strong communication skills to establish and maintain positive working relationships. -Possess the ability to multitask and be process-oriented. -Ability to be timely, technically savvy, a team player, and enjoy a fast-paced work environment. -Candidate must be adaptive to changing work projects and priorities, highly analytical and customer service oriented -Ability to maintain strict confidentiality to assure customers' right to privacy. -Proficiency in Microsoft Word/Excel is desired. -High School Diploma or equivalent, plus an additional two years of experience than what is required in the experience sectionOR-Associates Degree, preferably with a related focus, plus an additional one year of experience more than what is required in the experience section Apply now! Please include your update resume.Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      • Duluth, Minnesota
      • Temporary
      • $20.00 - $25.00 per hour
      • 8:00 AM - 5:00 PM
      We are looking to fill an HVAC Scheduling position for our local client. If you are looking for a long term career and want to learn all the ins and outs of HVAC, we will give you all the training possible in many areas as we can. Our goal is to have the right employees in the right positions. We offer great pay, steady work, and endless training. We have a family-oriented culture that values hard work, drive, and dedication. We want all our employees to succeed. As a Scheduler, you would be responsible for scheduling work for our HVAC technicians and coordinating schedule dates with clients to maximize productivity and be the liaison between the company, technician, and client. This position plays a key role insuring customer satisfaction.Responsibilities:--Dispatch technicians to service calls and maintain technician schedules.--Prioritize calls according to client and/or operational need.--Coordinate and maintain on call schedules for technicians and after-hours procedures.--Work with the CSR to schedule service calls and debrief technicians with accurate client information. --Maintain communications with technicians via phone or online.--Create proposals for repair work in our system.--Responsible for issuing purchase orders for maintenance supplies and parts timely so that preventative maintenance visits and repair work can be completed in a timely fashion.--Creating, following up and closing out emergency HVAC service calls, quoted repairs or unit installations.--Make sure that the client is notified ahead of time if we are not going to arrive within the scheduled time window and reschedule to the client???s satisfaction.--Effectively manage conflict resolution with clients through clear communication, addressing all concerns, questions, or problems expediently.--Promptly report and service issues to the appropriate leader to ensure client satisfaction is maintained.--Perform administrative duties to assist with the overall efficiency of the operation.Working hours: 8:00 AM - 5:00 PMSkills:--Basic computer skills including Word, Excel, and any other software used by the company.--Geographical knowledge of the service area and/or map reading skills.--Attention to detail and follow-through.--Ability to perform multiple tasks in a fast-paced environment.--Exceptional interpersonal and communication skills, both written and verbal.Education:High SchoolExperience:1-4 yearsQualifications:--High school diploma or GED required. --Prior industry experience in dispatch and coordination preferred. Apply now!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      We are looking to fill an HVAC Scheduling position for our local client. If you are looking for a long term career and want to learn all the ins and outs of HVAC, we will give you all the training possible in many areas as we can. Our goal is to have the right employees in the right positions. We offer great pay, steady work, and endless training. We have a family-oriented culture that values hard work, drive, and dedication. We want all our employees to succeed. As a Scheduler, you would be responsible for scheduling work for our HVAC technicians and coordinating schedule dates with clients to maximize productivity and be the liaison between the company, technician, and client. This position plays a key role insuring customer satisfaction.Responsibilities:--Dispatch technicians to service calls and maintain technician schedules.--Prioritize calls according to client and/or operational need.--Coordinate and maintain on call schedules for technicians and after-hours procedures.--Work with the CSR to schedule service calls and debrief technicians with accurate client information. --Maintain communications with technicians via phone or online.--Create proposals for repair work in our system.--Responsible for issuing purchase orders for maintenance supplies and parts timely so that preventative maintenance visits and repair work can be completed in a timely fashion.--Creating, following up and closing out emergency HVAC service calls, quoted repairs or unit installations.--Make sure that the client is notified ahead of time if we are not going to arrive within the scheduled time window and reschedule to the client???s satisfaction.--Effectively manage conflict resolution with clients through clear communication, addressing all concerns, questions, or problems expediently.--Promptly report and service issues to the appropriate leader to ensure client satisfaction is maintained.--Perform administrative duties to assist with the overall efficiency of the operation.Working hours: 8:00 AM - 5:00 PMSkills:--Basic computer skills including Word, Excel, and any other software used by the company.--Geographical knowledge of the service area and/or map reading skills.--Attention to detail and follow-through.--Ability to perform multiple tasks in a fast-paced environment.--Exceptional interpersonal and communication skills, both written and verbal.Education:High SchoolExperience:1-4 yearsQualifications:--High school diploma or GED required. --Prior industry experience in dispatch and coordination preferred. Apply now!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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