The Administrative Assistant reports to the Executive Director and manages the efficient operation of the Owatonna Foundation office. This position provides crucial support for the operational, and development work of the Owatonna Foundation. Oversees all correspondence and record keeping regarding grant submittals, grant recipients, donor appreciation and fundraising. This position requires a strong customer service focus when interacting with the public, donors, volunteers, and board members.Responsibilities:Prepare and distribute information, stakeholder/donor correspondence, and respond to telephone and e-mail inquiries in a timely manner.Maintain organization calendar of all meetings and organization events.Assists in preparation and organizing all committee, board, and board meetings and logistics. Is responsible to attend appropriate committee meetings and recording and distribution of all meeting minutes.Maintain neat and organized office environment including the filing system, associated equipment, supplies, and fiscal contracts.Makes office purchases as necessary and within budget.General record keeping and maintenance of organizational files.Assist with maintaining social media presence. Assist with keeping website content up to date, working with professional website staff when needed. Assist with weekly updates to Board of Trustees and monthly e-newsletter if created and other electronic communications as needed.Aids in establishing office policies and procedures.Prepares checks for appropriate signatures and pays bills.Completes work in a timely manner and responds to Executive Director, Trustees, and outside inquiries within an appropriate amount of time.Office cleaning and maintenance as needed including but not limited to trash removal, recycling, mopping, vacuuming, and preparing a neat and organized meeting space.Skills:Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.Math Ability: Ability to calculate figures and amounts such as discounts, interest. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office Suite programs/software; Excel, Word, Access, and PowerPoint. Knowledge of QuickBooks preferred.Education:BachelorsExperience:1-4 yearsQualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Administrative Assistant will be an individual who demonstrates the values of the organization, has a strong work ethic, a high-level of emotional intelligence and integrity, celebrates diversity, and works collaboratively to support the mission of the Owatonna FoundationExcellent verbal and written communicationsHighly organized with strong attention to detailProven ability to handle confidential information with discretion and highest level of customer service and responseProficiency in using Microsoft Office and computer applications for Excel spreadsheets, Word, PowerPoint presentations, database applications, etc.QuickBooks Experience is desiredAbility to prioritize and move between multiple tasksSkill in editing documents for correct grammar and punctuationWillingness to learn new things or take on new tasksSupport and contribute to an atmosphere of professionalism, responsibility, and respect.Working Hours: 20 hours per week with up to 25 as needed. This is combination of 'in-office' and 'out of office' hours.Office Hours: Mon-Fri 9:00 am to 1:00 pm Wages: $22.00 - $25.00 per hour based on experienceBenefits: 20 hours paid vacation, 20 hours PTO/Sick time, 4 hours paid time off for all major holidays if they fall within workdaysSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
The Administrative Assistant reports to the Executive Director and manages the efficient operation of the Owatonna Foundation office. This position provides crucial support for the operational, and development work of the Owatonna Foundation. Oversees all correspondence and record keeping regarding grant submittals, grant recipients, donor appreciation and fundraising. This position requires a strong customer service focus when interacting with the public, donors, volunteers, and board members.Responsibilities:Prepare and distribute information, stakeholder/donor correspondence, and respond to telephone and e-mail inquiries in a timely manner.Maintain organization calendar of all meetings and organization events.Assists in preparation and organizing all committee, board, and board meetings and logistics. Is responsible to attend appropriate committee meetings and recording and distribution of all meeting minutes.Maintain neat and organized office environment including the filing system, associated equipment, supplies, and fiscal contracts.Makes office purchases as necessary and within budget.General record keeping and maintenance of organizational files.Assist with maintaining social media presence. Assist with keeping website content up to date, working with professional website staff when needed. Assist with weekly updates to Board of Trustees and monthly e-newsletter if created and other electronic communications as needed.Aids in establishing office policies and procedures.Prepares checks for appropriate signatures and pays bills.Completes work in a timely manner and responds to Executive Director, Trustees, and outside inquiries within an appropriate amount of time.Office cleaning and maintenance as needed including but not limited to trash removal, recycling, mopping, vacuuming, and preparing a neat and organized meeting space.Skills:Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.Math Ability: Ability to calculate figures and amounts such as discounts, interest. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office Suite programs/software; Excel, Word, Access, and PowerPoint. Knowledge of QuickBooks preferred.Education:BachelorsExperience:1-4 yearsQualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Administrative Assistant will be an individual who demonstrates the values of the organization, has a strong work ethic, a high-level of emotional intelligence and integrity, celebrates diversity, and works collaboratively to support the mission of the Owatonna FoundationExcellent verbal and written communicationsHighly organized with strong attention to detailProven ability to handle confidential information with discretion and highest level of customer service and responseProficiency in using Microsoft Office and computer applications for Excel spreadsheets, Word, PowerPoint presentations, database applications, etc.QuickBooks Experience is desiredAbility to prioritize and move between multiple tasksSkill in editing documents for correct grammar and punctuationWillingness to learn new things or take on new tasksSupport and contribute to an atmosphere of professionalism, responsibility, and respect.Working Hours: 20 hours per week with up to 25 as needed. This is combination of 'in-office' and 'out of office' hours.Office Hours: Mon-Fri 9:00 am to 1:00 pm Wages: $22.00 - $25.00 per hour based on experienceBenefits: 20 hours paid vacation, 20 hours PTO/Sick time, 4 hours paid time off for all major holidays if they fall within workdaysSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Spherion Staffing is now interviewing for the position of Front Office Assistant who will work with a local business. The Front Office Assistant will provide direct customer service; take inbound calls, be proficient in administrative support to the internal team. The Front Office Assistant is responsible for a variety of administrative duties including keyboarding, data entry, filing, document preparation, and special projects. As the first impression of the company, the Front Office Assistant must contribute a perception of professionalism, friendliness, helpfulness, accuracy, and dependability. The ability to build relationships with customers, co-workers, management, and vendors is essential to success.Assignment length: through mid-AugustPay $18/hourResponsibilities:-Greet and assist visitors-Screen phone calls and route callers to the appropriate party-Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies-Provide real-time scheduling support by booking appointments and preventing conflicts-Maintain polite and professional communication via phone, e-mail, and mail-Participate in marketing events such as seminars, trade shows, and telemarketing events-Follow-up for collection of payment if necessaryWorking hours: 8:00 AM - 5:00 PMSkills:See belowEducation:High SchoolExperience:1-4 yearsQualifications:-High school diploma or G.E.D-Minimum of two years' experience in an administrative assistant and/or front-line customer service role-Proficiency with MS Office Suite To be considered, please apply online at www.spherion.com/apply If you have any questions please contact Janine Eberhart at 701-412-2894Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Spherion Staffing is now interviewing for the position of Front Office Assistant who will work with a local business. The Front Office Assistant will provide direct customer service; take inbound calls, be proficient in administrative support to the internal team. The Front Office Assistant is responsible for a variety of administrative duties including keyboarding, data entry, filing, document preparation, and special projects. As the first impression of the company, the Front Office Assistant must contribute a perception of professionalism, friendliness, helpfulness, accuracy, and dependability. The ability to build relationships with customers, co-workers, management, and vendors is essential to success.Assignment length: through mid-AugustPay $18/hourResponsibilities:-Greet and assist visitors-Screen phone calls and route callers to the appropriate party-Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies-Provide real-time scheduling support by booking appointments and preventing conflicts-Maintain polite and professional communication via phone, e-mail, and mail-Participate in marketing events such as seminars, trade shows, and telemarketing events-Follow-up for collection of payment if necessaryWorking hours: 8:00 AM - 5:00 PMSkills:See belowEducation:High SchoolExperience:1-4 yearsQualifications:-High school diploma or G.E.D-Minimum of two years' experience in an administrative assistant and/or front-line customer service role-Proficiency with MS Office Suite To be considered, please apply online at www.spherion.com/apply If you have any questions please contact Janine Eberhart at 701-412-2894Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Spherion Staffing is looking for a fulltime Administrative Assistant to work with a local Fargo client. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office manager and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly.This position requires a person who is able to take control of their work without reservations. You must be willing to work with changes that may occur and deal with the highs and lows that the construction world produces. Being able to take and follow orders from your superior is crucial. Paying attention to details is also a must for this position. Applicants MUST have QuickBooks experience to be considered for this positionPay $17/hourMonday thru Friday 8am to 4pmResponsibilities:-Answer phone and directing calls-Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed-Data Entry:Accounts Payables, entering of credit card receipts/statement balancing, timesheet entry, purchase orders, monthly DOT Fuel reporting, setting up files and maintaining vehicle files-Daily and weekly cleaning of the office-Duties as assignedWorking hours: 8:00 AM - 4:00 PMSkills:See belowEducation:High SchoolExperience:1-4 yearsQualifications:-Applicants MUST have QuickBooks experience -Proficiency with MS Outlook, Word and Excel-Great Attitude and Flexibility -Confidentiality is key To be considered, please apply online at www.spherion.com/applyIf you have any questions please contact Janine Eberhart at 701-412-2894Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Spherion Staffing is looking for a fulltime Administrative Assistant to work with a local Fargo client. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office manager and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly.This position requires a person who is able to take control of their work without reservations. You must be willing to work with changes that may occur and deal with the highs and lows that the construction world produces. Being able to take and follow orders from your superior is crucial. Paying attention to details is also a must for this position. Applicants MUST have QuickBooks experience to be considered for this positionPay $17/hourMonday thru Friday 8am to 4pmResponsibilities:-Answer phone and directing calls-Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed-Data Entry:Accounts Payables, entering of credit card receipts/statement balancing, timesheet entry, purchase orders, monthly DOT Fuel reporting, setting up files and maintaining vehicle files-Daily and weekly cleaning of the office-Duties as assignedWorking hours: 8:00 AM - 4:00 PMSkills:See belowEducation:High SchoolExperience:1-4 yearsQualifications:-Applicants MUST have QuickBooks experience -Proficiency with MS Outlook, Word and Excel-Great Attitude and Flexibility -Confidentiality is key To be considered, please apply online at www.spherion.com/applyIf you have any questions please contact Janine Eberhart at 701-412-2894Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Spherion Staffing is on the hunt for a temporary Administrative Assistant for a client located in Luverne, MN. Job Type: TemporaryLength of Assignment - through Feb /March 2023Pay: $18.50-21/hour DOE Responsibilities:- Maintain files, logs & logins (electronically & manually)- Write and prepare meeting minutes/agendas- Write letters, emails & correspondence on behalf of Project Managers- Prepare spreadsheets from pre-made templates & occasionally from scratch- Daily weather reports- Introduce subcontractor safety & violation programs to subcontractors- Help keep the job trailer office clean and organized, stocked with supplies including food- Multiple other tasks as assignedResponsibilities:See AboveWorking hours: 8:00 AM - 5:00 PMSkills:Qualifications:-High School Diploma-Minimum of 1 year of office admin experience, preferably in a construction environment-Computer proficiency in the following programs, Microsoft Word, Excel and Outlook, along with Adobe Acrobat is mandatory-Ability to multitask-Effective communication skills-Ability to work with a diverse array of personalitiesEducation:High SchoolExperience:1-4 yearsQualifications:See Above To be considered apply online at www.spherion.com/apply or call Kelsi Shelly at 605-335-6010Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Spherion Staffing is on the hunt for a temporary Administrative Assistant for a client located in Luverne, MN. Job Type: TemporaryLength of Assignment - through Feb /March 2023Pay: $18.50-21/hour DOE Responsibilities:- Maintain files, logs & logins (electronically & manually)- Write and prepare meeting minutes/agendas- Write letters, emails & correspondence on behalf of Project Managers- Prepare spreadsheets from pre-made templates & occasionally from scratch- Daily weather reports- Introduce subcontractor safety & violation programs to subcontractors- Help keep the job trailer office clean and organized, stocked with supplies including food- Multiple other tasks as assignedResponsibilities:See AboveWorking hours: 8:00 AM - 5:00 PMSkills:Qualifications:-High School Diploma-Minimum of 1 year of office admin experience, preferably in a construction environment-Computer proficiency in the following programs, Microsoft Word, Excel and Outlook, along with Adobe Acrobat is mandatory-Ability to multitask-Effective communication skills-Ability to work with a diverse array of personalitiesEducation:High SchoolExperience:1-4 yearsQualifications:See Above To be considered apply online at www.spherion.com/apply or call Kelsi Shelly at 605-335-6010Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Are you looking for an administrative position that offers flexible scheduling and hours? Spherion is hiring for a part time Office Assistant position to work with a manufacturing company in the Detroit Lakes area. Qualified candidates should have prior office experience with good computer skills.Responsibilities:-Print labels for production floor-Help with year-end inventory-Monthly coil inventory-Cycle counting-Research inventory issues-Production entry-Receive and generate PO's-Track safety-Document plant Standard Operating Procedures-Assist shipping with billing and invoicing-Write SOP'sWorking hours: Various Shifts AvailableSkills:-Computer skills such as office suite -Barcode scanning preferred but not requiredEducation:High SchoolExperience:1-4 yearsQualifications:-Reliable-Attention to detail -Accuracy-Good Communication Skills To be considered, please apply online at www.spherion.com/applyIf you have any questions please contact Missi Abfalter at 218-346-3801Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Are you looking for an administrative position that offers flexible scheduling and hours? Spherion is hiring for a part time Office Assistant position to work with a manufacturing company in the Detroit Lakes area. Qualified candidates should have prior office experience with good computer skills.Responsibilities:-Print labels for production floor-Help with year-end inventory-Monthly coil inventory-Cycle counting-Research inventory issues-Production entry-Receive and generate PO's-Track safety-Document plant Standard Operating Procedures-Assist shipping with billing and invoicing-Write SOP'sWorking hours: Various Shifts AvailableSkills:-Computer skills such as office suite -Barcode scanning preferred but not requiredEducation:High SchoolExperience:1-4 yearsQualifications:-Reliable-Attention to detail -Accuracy-Good Communication Skills To be considered, please apply online at www.spherion.com/applyIf you have any questions please contact Missi Abfalter at 218-346-3801Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.