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    1 job found in middleburg, florida

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      • Orange Park, Florida
      • Temp to Perm
      • $15.00 per hour
      • 8:00 AM - 5:00 PM
      Work directly for Operations Manager on administrative projects and assignments that impact the ongoing success of the company, as well as preparations for the company meetings, Carrier presentations, and other senior-level meetings. Performs a broad range of general support duties for executives as assigned.Responsibilities:Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports. Manages appointment requests and maintains assigned calendars. Handles telephone calls, routing them to others or dealing with them directly, as appropriate; arranges conference calls and related meeting room set-up. Prepares a variety of communications including emails, meeting agendas, and meeting minutes. Processes expense reports, approve invoices and monitors budgets, reviews staff payroll, and processes agent commissions. Plans all travel with detailed itineraries, coordinates across other assistants to plan for conferences, offsites and other key meetings.Working hours: 8:00 AM - 5:00 PMSkills:Gathers or creates and maintains records or data and distributes information as appropriate to department heads or internal/external personnel.Provide administrative support and coordination on projects and as assigned.Coordinate and schedule meetings, maintain calendars, and answer calls as assigned.Prepare and facilitate department staff meetings Monitor enterprise event and meeting calendar for key dates and deadlines Distribute and track documents, ensure proper routing/approvals, and deliver or file when finalized. Facilitate document processing which includes invoices and contracts.Prepare presentations, meeting agendas, emails and other written communications.Administer, organize and maintain n project files, hard copy and electronically.Facilitate in setting up conference calls (e.g., video, or telephone, or other electronic variations) and arranging all necessary meeting supplies (i.e. meeting agenda, exhibits, and lunch orders).Assists in onboarding of new hires and new recruits.Education:High SchoolExperience:1-4 yearsQualifications:Proficiency with standard software (Word, PowerPoint and Excel)Proficiency with Microsoft Outlook, Workday and Concur preferred (or similar systems) Work with Quickbooks, Zoho, Smartsheet, Hubspot, Calendly (or similar systems) Give us a call if this seems like a good fit!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
      Work directly for Operations Manager on administrative projects and assignments that impact the ongoing success of the company, as well as preparations for the company meetings, Carrier presentations, and other senior-level meetings. Performs a broad range of general support duties for executives as assigned.Responsibilities:Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports. Manages appointment requests and maintains assigned calendars. Handles telephone calls, routing them to others or dealing with them directly, as appropriate; arranges conference calls and related meeting room set-up. Prepares a variety of communications including emails, meeting agendas, and meeting minutes. Processes expense reports, approve invoices and monitors budgets, reviews staff payroll, and processes agent commissions. Plans all travel with detailed itineraries, coordinates across other assistants to plan for conferences, offsites and other key meetings.Working hours: 8:00 AM - 5:00 PMSkills:Gathers or creates and maintains records or data and distributes information as appropriate to department heads or internal/external personnel.Provide administrative support and coordination on projects and as assigned.Coordinate and schedule meetings, maintain calendars, and answer calls as assigned.Prepare and facilitate department staff meetings Monitor enterprise event and meeting calendar for key dates and deadlines Distribute and track documents, ensure proper routing/approvals, and deliver or file when finalized. Facilitate document processing which includes invoices and contracts.Prepare presentations, meeting agendas, emails and other written communications.Administer, organize and maintain n project files, hard copy and electronically.Facilitate in setting up conference calls (e.g., video, or telephone, or other electronic variations) and arranging all necessary meeting supplies (i.e. meeting agenda, exhibits, and lunch orders).Assists in onboarding of new hires and new recruits.Education:High SchoolExperience:1-4 yearsQualifications:Proficiency with standard software (Word, PowerPoint and Excel)Proficiency with Microsoft Outlook, Workday and Concur preferred (or similar systems) Work with Quickbooks, Zoho, Smartsheet, Hubspot, Calendly (or similar systems) Give us a call if this seems like a good fit!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

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