- Interacts and provides customer service with students, staff and the public in a positive manner and answers questions regarding department matters.- Receives incoming phone calls, answers questions and refers calls toappropriate personnel as necessary.- Uses the department's work order system (CMMS) to input work orders andkey requests.- Uses the department's work order system (CMMS) to track work order andkey request status and provide information to customers, as needed.- Meets with the department supervisors to schedule work orders.- Prepares memos, letters, forms, reports and other routine correspondence.- Participates in proofreading reports, program revisions or other relateddocuments.- Makes travel arrangements, including transportation and accommodations, andprepares travel requests and vouchers.- Maintains files of specified and confidential materials.- Maintains calendars of scheduled appointments, meetings and special events.- Assists in planning meetings/activities.- Assists in monitoring budget for department.- Processes invoices for payment.- Creates requisitions for maintenance, contract parts and/or services, as needed.- Prepares workshop materials, department projects and online data.- Participates in professional development, as directed.- Performs other duties as assigned.
0-1 years
Excellent oral, written and interpersonal communication skills.
Computer skills with knowledge of Microsoft Office suiteAbility to perform basic office skills.Ability to prioritize, organize, and complete multiple tasks with attention todetail, within stated deadlines.Demonstrated ability to interact effectively with a diverse, multi-culturalcollege population.Demonstrated commitment to achieving the vision and mission of South TexasCollege.Ability to read and interpret documents such as safety rules, operating andmaintenance instructions, and procedure manuals.Ability to write routine reports and correspondence.Ability to speak effectively before groups of students, customers or employeesof organization.
Associate
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