Responsible for the day to day office operations, providing clerical and administrative support to the Chief Executive Officer and Staff; is the initial point of contact for the public, agencies and volunteers. Responsible for oversight of board management and all human resource functions.Responsibilities:Oversees the day-to-day office operationsPerforms clerical workEnsures the timely preparing of meeting agendas and support materials for all meetings, including notification in compliance with Florida's Law.Maintains schedule of meetings, Meeting notices/reminders to membership.Preparation of board and committee packets, and meetings; takes and prepares minutes of meetingsResponsible for maintaining updated board membership informationTracks employee attendance and leaveVerifies payroll, hours worked, insures accuracy, completion of leave forms by staff, reports time to payroll companyResponsible for managing and coordinating all employee benefits (401K, insurances, etc.)Ensures implementation of personnel policies and procedures, updates and distributes as necessary, enforces policiesAssists in making travel arrangements for staff when necessaryInsures completeness of personnel files, required documentation, background checks, and claim processing (worker's comp and general liability)Process personnel status (new/term/change forms)Processes all volunteer applications and background screeningsDrafts and distributes staff memorandum/communicationsFile Maintenance, and archiving of files.Coordinate transfer and disposal of files/records as per the retention schedule and policies are carried out effectively.Manage office/vendor relations.Responsible for all purchasing, including procurement of items per policy and procedures.Maintenance of office leases, or related contracts, review invoices for accuracy.Assist in check processing for vendors on a weekly basis (to include logging, gathering back up documentation and verifying the accuracy of the check documentation, as well as obtaining signatures on checks/check requests).Processes review of invoices.Assists with the organization and implementation of special events.Reviews all travel submitted for reimbursement, as it pertains to State GuidanceAttend any pertinent conferences, trainings and meetings conducted by the Office or others as recommended by your supervisor.Creates needed materials (flyers, brochures, etc.) as requested.Responsible for incoming and outgoing mail and postageMay have a purchasing card (p-card) or credit card assigned.Other duties as assigned.Working hours: 8:00 AM - 5:00 PMSkills:Ability to apply significant knowledge of rules, regulations, policies and procedures.Strong leadership capabilitiesAdministrative organizational skillsAbility to think analytically and strategicallyStrong multi-tasking abilitiesEffective time management and prioritization skillsAbility to develop new projects and programsAbility to supervise employeesExcellent written and verbal communication skillsAbility to work independentlyAbility to effectively and creatively solve problemsA valid driver's license is requiredMust have personal, reliable transportationCertificates of acknowledgement required: Conflict of Interest, Code of Ethics, Confidentiality agreements, IT Systems and Security, Anti-Fraud, HR Employee Acknowledgement Form.Education:AssociateExperience:4-7 yearsQualifications:Associate degree required; AA or AS in the area of business, office management, HR or related field.Requires excellent interpersonal and public relations skills as well as the ability to interact with all levels of management.Requires a valid Driver's License and provide own reliable transportation
Responsible for the day to day office operations, providing clerical and administrative support to the Chief Executive Officer and Staff; is the initial point of contact for the public, agencies and volunteers. Responsible for oversight of board management and all human resource functions.Responsibilities:Oversees the day-to-day office operationsPerforms clerical workEnsures the timely preparing of meeting agendas and support materials for all meetings, including notification in compliance with Florida's Law.Maintains schedule of meetings, Meeting notices/reminders to membership.Preparation of board and committee packets, and meetings; takes and prepares minutes of meetingsResponsible for maintaining updated board membership informationTracks employee attendance and leaveVerifies payroll, hours worked, insures accuracy, completion of leave forms by staff, reports time to payroll companyResponsible for managing and coordinating all employee benefits (401K, insurances, etc.)Ensures implementation of personnel policies and procedures, updates and distributes as necessary, enforces policiesAssists in making travel arrangements for staff when necessaryInsures completeness of personnel files, required documentation, background checks, and claim processing (worker's comp and general liability)Process personnel status (new/term/change forms)Processes all volunteer applications and background screeningsDrafts and distributes staff memorandum/communicationsFile Maintenance, and archiving of files.Coordinate transfer and disposal of files/records as per the retention schedule and policies are carried out effectively.Manage office/vendor relations.Responsible for all purchasing, including procurement of items per policy and procedures.Maintenance of office leases, or related contracts, review invoices for accuracy.Assist in check processing for vendors on a weekly basis (to include logging, gathering back up documentation and verifying the accuracy of the check documentation, as well as obtaining signatures on checks/check requests).Processes review of invoices.Assists with the organization and implementation of special events.Reviews all travel submitted for reimbursement, as it pertains to State GuidanceAttend any pertinent conferences, trainings and meetings conducted by the Office or others as recommended by your supervisor.Creates needed materials (flyers, brochures, etc.) as requested.Responsible for incoming and outgoing mail and postageMay have a purchasing card (p-card) or credit card assigned.Other duties as assigned.Working hours: 8:00 AM - 5:00 PMSkills:Ability to apply significant knowledge of rules, regulations, policies and procedures.Strong leadership capabilitiesAdministrative organizational skillsAbility to think analytically and strategicallyStrong multi-tasking abilitiesEffective time management and prioritization skillsAbility to develop new projects and programsAbility to supervise employeesExcellent written and verbal communication skillsAbility to work independentlyAbility to effectively and creatively solve problemsA valid driver's license is requiredMust have personal, reliable transportationCertificates of acknowledgement required: Conflict of Interest, Code of Ethics, Confidentiality agreements, IT Systems and Security, Anti-Fraud, HR Employee Acknowledgement Form.Education:AssociateExperience:4-7 yearsQualifications:Associate degree required; AA or AS in the area of business, office management, HR or related field.Requires excellent interpersonal and public relations skills as well as the ability to interact with all levels of management.Requires a valid Driver's License and provide own reliable transportation
We are looking for a tax and accounting expert to manage and facilitate the accurate preparation and filing of our company's state and federal tax forms. The ideal candidate is a team player who manages the tax team to greater performance, creates and implements tax plans and works with the accounting and leadership teams to identify opportunities for process improvement and potential areas of risk. The Tax Manager will ensure compliance with state federal and international tax law through a series of systems and system controls that are designed to ensure accurate, timely reporting. They will monitor current and impending changes to tax regulation and make the appropriate updates to policies and strategies. The ideal candidate is single minded in their pursuit of ensuring compliance and achieves this goal through optimizing reporting procedures and driving the successful function of the tax team.This is a HYBRID / REMOTE position - MUST live within 30 miles of St. Augustine.Responsibilities:?Facilitate and manage the preparation and review company federal tax returns and the accurate, timely filing of all tax forms.?Ensure accurate, timely filing of consolidated federal, state and local income tax returns and other business related filings.?Find and implement opportunities for process improvement in company tax procedures.?Develop and implement strategic tax planning for all necessary federal and state taxes.?Manage members of the tax team as they prepare components of the company's US federal income tax return and other tax documents.?Plan for and develop overall return calendar and coordinate timing and inputs with tax team.?Maintain effective control procedures over all aspects of the tax process.?Manage and facilitate IRS income tax audits: preparing responses, creating schedules, etc.?Monitor legislative and regulatory tax law developments, communicate the effects of these developments to management and the tax team and create strategies to capitalize on changes to taxation legislation.?Provide support with various internal audits and special tax related projects.?Review tax returns and quarterly/yearly tax projections.?Manage and mentor members of tax team to greater levels of effectiveness and engagement.Working hours: 8:00 AM - 5:00 PMSkills:--Extensive individual/corporate/partnership tax knowledge--Strong accounting, analytical, and research skills.--Excellent written and oral communication skills.--Strong knowledge of tax code, compliance and procedures for corporations.--Familiarity with U.S. federal, state and local reporting requirements.--Strong experience with a variety of tax operations and ability to drive process improvements.--Strong ability to utilize project management and accounting best practices to organize and prioritize tasks and the tasks of other tax team members.--Ability to work well independently as well as the ability to work well with stakeholders and communicate the benefits of tax initiatives.--Strong organizational and interpersonal skills.Education:BachelorsExperience:4-7 yearsQualifications:?5+ years of experience in a tax manager or public accountant role and at least 2 years of experience in a management role. ?Project Management experience ?Must have a current CPA license and a degree in an accounting discipline. ?Intermediate skills and experience with Word, Outlook, Excel, QuickBooks, QuickBooks Online, CCH and Thomson Reuters Apply TODAY by clicking the APPLY button or texting TAX to 904-808-1500Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company.
We are looking for a tax and accounting expert to manage and facilitate the accurate preparation and filing of our company's state and federal tax forms. The ideal candidate is a team player who manages the tax team to greater performance, creates and implements tax plans and works with the accounting and leadership teams to identify opportunities for process improvement and potential areas of risk. The Tax Manager will ensure compliance with state federal and international tax law through a series of systems and system controls that are designed to ensure accurate, timely reporting. They will monitor current and impending changes to tax regulation and make the appropriate updates to policies and strategies. The ideal candidate is single minded in their pursuit of ensuring compliance and achieves this goal through optimizing reporting procedures and driving the successful function of the tax team.This is a HYBRID / REMOTE position - MUST live within 30 miles of St. Augustine.Responsibilities:?Facilitate and manage the preparation and review company federal tax returns and the accurate, timely filing of all tax forms.?Ensure accurate, timely filing of consolidated federal, state and local income tax returns and other business related filings.?Find and implement opportunities for process improvement in company tax procedures.?Develop and implement strategic tax planning for all necessary federal and state taxes.?Manage members of the tax team as they prepare components of the company's US federal income tax return and other tax documents.?Plan for and develop overall return calendar and coordinate timing and inputs with tax team.?Maintain effective control procedures over all aspects of the tax process.?Manage and facilitate IRS income tax audits: preparing responses, creating schedules, etc.?Monitor legislative and regulatory tax law developments, communicate the effects of these developments to management and the tax team and create strategies to capitalize on changes to taxation legislation.?Provide support with various internal audits and special tax related projects.?Review tax returns and quarterly/yearly tax projections.?Manage and mentor members of tax team to greater levels of effectiveness and engagement.Working hours: 8:00 AM - 5:00 PMSkills:--Extensive individual/corporate/partnership tax knowledge--Strong accounting, analytical, and research skills.--Excellent written and oral communication skills.--Strong knowledge of tax code, compliance and procedures for corporations.--Familiarity with U.S. federal, state and local reporting requirements.--Strong experience with a variety of tax operations and ability to drive process improvements.--Strong ability to utilize project management and accounting best practices to organize and prioritize tasks and the tasks of other tax team members.--Ability to work well independently as well as the ability to work well with stakeholders and communicate the benefits of tax initiatives.--Strong organizational and interpersonal skills.Education:BachelorsExperience:4-7 yearsQualifications:?5+ years of experience in a tax manager or public accountant role and at least 2 years of experience in a management role. ?Project Management experience ?Must have a current CPA license and a degree in an accounting discipline. ?Intermediate skills and experience with Word, Outlook, Excel, QuickBooks, QuickBooks Online, CCH and Thomson Reuters Apply TODAY by clicking the APPLY button or texting TAX to 904-808-1500Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company.