Become an Administrative Support Specialist for some of the most skilled, compassionate and respected physicians in Madison! Our client is Dane County's longest-serving independent, multi-specialty health care provider, and they are hiring! This Administrative Support Specialist role provides administrative support to the management team by answering phones; scheduling and organizing meetings; typing, designing, and proofreading various documents; ordering food and office supplies; and various other duties such as data entry, filing, copying, faxing, and shredding.Responsibilities:- Reviewing schedules, preparing and gathering records, reports, correspondence or other necessary information; and monitoring and communicating status of work/projects. - Greets vendors, visitors, and others in a positive and helpful manner. - Schedules and organizes meetings. Prepares and organizes meeting materials. - Answers the telephone, screens and forwards calls or records.- Schedules interviews, and sends confirmations and reject letters as directed. - Prepares orientation/training materials. - Designs, types, and proofreads various letters, memos, documents, posters and forms.- Accurately maintains spreadsheets. Researches, gathers, and organizes information. Enters data and assists with analysis.- Maintains social media presence. Researches, proposes, writes and posts material.- Orders and tracks office supplies. - May assist with payment posting.Working hours: 8:00 AM - 5:00 PMSkills:- Proficiency in use of Microsoft Word, Excel and Outlook- Ability to type 45- 50 wpm- Working knowledge of spreadsheets and databases, as well as social media platforms (i.e. Facebook, Instagram, etc.); - Excellent organization, planning and prioritization skills; clear and effective written and verbal communication skills- Strong attention to detail/accuracy; resourcefulness and initiative to learn new skills- Ability to work independently with minimal supervision- Ability to perform multiple tasks in a fast-paced environment. - Must maintain high degree of confidentiality.- Prior experience in a medical, dental, or insurance setting highly preferredEducation:High SchoolExperience:4-7 yearsQualifications:- High school diploma or equivalent required, some college preferred - 2+ years administrative assistant experience To apply click on the "Apply" button at the top right of the page!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Become an Administrative Support Specialist for some of the most skilled, compassionate and respected physicians in Madison! Our client is Dane County's longest-serving independent, multi-specialty health care provider, and they are hiring! This Administrative Support Specialist role provides administrative support to the management team by answering phones; scheduling and organizing meetings; typing, designing, and proofreading various documents; ordering food and office supplies; and various other duties such as data entry, filing, copying, faxing, and shredding.Responsibilities:- Reviewing schedules, preparing and gathering records, reports, correspondence or other necessary information; and monitoring and communicating status of work/projects. - Greets vendors, visitors, and others in a positive and helpful manner. - Schedules and organizes meetings. Prepares and organizes meeting materials. - Answers the telephone, screens and forwards calls or records.- Schedules interviews, and sends confirmations and reject letters as directed. - Prepares orientation/training materials. - Designs, types, and proofreads various letters, memos, documents, posters and forms.- Accurately maintains spreadsheets. Researches, gathers, and organizes information. Enters data and assists with analysis.- Maintains social media presence. Researches, proposes, writes and posts material.- Orders and tracks office supplies. - May assist with payment posting.Working hours: 8:00 AM - 5:00 PMSkills:- Proficiency in use of Microsoft Word, Excel and Outlook- Ability to type 45- 50 wpm- Working knowledge of spreadsheets and databases, as well as social media platforms (i.e. Facebook, Instagram, etc.); - Excellent organization, planning and prioritization skills; clear and effective written and verbal communication skills- Strong attention to detail/accuracy; resourcefulness and initiative to learn new skills- Ability to work independently with minimal supervision- Ability to perform multiple tasks in a fast-paced environment. - Must maintain high degree of confidentiality.- Prior experience in a medical, dental, or insurance setting highly preferredEducation:High SchoolExperience:4-7 yearsQualifications:- High school diploma or equivalent required, some college preferred - 2+ years administrative assistant experience To apply click on the "Apply" button at the top right of the page!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Spherion Staffing is now interviewing for an experienced Administrative Assistant for a local real estate company. In this role the Administrative Assistant will process rental applications, lease renewals and send out monthly correspondence and marketing materials. We are looking for someone who is outgoing, energetic and has the ability to provide first class customer service. Monday thru Friday 8am to 5pm Pay: $14-18/hour DOEDirect Hire OpportunityResponsibilities:- Process rental applications and lease renewals- Produce marketing materials- Misc. mailing/scanning and filing- Assist with Accounts Receivable- Process/send out late rent letters and monitor payment plansResponsibilities:See aboveWorking hours: 8:00 AM - 5:00 PMSkills:Requirements:-Minimum of 1 year of Administrative experience-Must be proficient with Google Suite-Must be professional, have excellent attention to detail and have solid communication skillsEducation:High SchoolExperience:1-4 yearsQualifications:See above To be considered, please apply online at www.spherion.com/apply If you have any questions please contact Janine Eberhart at 701-412-2894Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Spherion Staffing is now interviewing for an experienced Administrative Assistant for a local real estate company. In this role the Administrative Assistant will process rental applications, lease renewals and send out monthly correspondence and marketing materials. We are looking for someone who is outgoing, energetic and has the ability to provide first class customer service. Monday thru Friday 8am to 5pm Pay: $14-18/hour DOEDirect Hire OpportunityResponsibilities:- Process rental applications and lease renewals- Produce marketing materials- Misc. mailing/scanning and filing- Assist with Accounts Receivable- Process/send out late rent letters and monitor payment plansResponsibilities:See aboveWorking hours: 8:00 AM - 5:00 PMSkills:Requirements:-Minimum of 1 year of Administrative experience-Must be proficient with Google Suite-Must be professional, have excellent attention to detail and have solid communication skillsEducation:High SchoolExperience:1-4 yearsQualifications:See above To be considered, please apply online at www.spherion.com/apply If you have any questions please contact Janine Eberhart at 701-412-2894Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Individual will maintain records on employees. Additionally, individual will communicate with all levels of supervisors and management to track individuals.Responsibilities:Other duties may be assigned. A teammate in this position must have the ability to:- Read and Update the spreadsheet with required information daily- Document the communications and calls. - Provide exceptional customer service on the telephone. - Comply effectively with company work and safety rules.- Continually meet assigned production standards.- Follow directions.- Work independently and in a team environment.- Comply with company attendance policy.- Maintain a flexible work schedule to meet the changing needs of the Distribution Center; work schedules may require working an early shift, staying long for a late shift, and weekend work depending on thecustomer and operational requirements of the division.Working hours: 8:00 AM - 5:00 PMSkills:WORKING CONDITIONS:- The environment encompasses all areas of a Distribution Center; material movement takes place throughout the facility.- This position requires the teammate to work inside the majority of the time.- This position may require work in hot and cold temperature extremes and exposure to dust, dirt, fumes, noise, potentially harmful chemicals, solvents and components, and working in close to proximity to otherteammates.- Closed-toe shoes must be worn at all times.Education:AssociateExperience:1-4 yearsQualifications:A teammate in this position must:- Have High School Diploma or GED (Preferred)- Proven experience in Microsoft Excel.- Demonstrate the ability to create and update Pivot Tables.- Demonstrated computer skills- Be 18 years or older.- Be able to speak, read and understand the English language.- Provide exceptional customer service on the telephone. Apply at spherion.com/apply or call 217-359-4488 for more informationSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
Individual will maintain records on employees. Additionally, individual will communicate with all levels of supervisors and management to track individuals.Responsibilities:Other duties may be assigned. A teammate in this position must have the ability to:- Read and Update the spreadsheet with required information daily- Document the communications and calls. - Provide exceptional customer service on the telephone. - Comply effectively with company work and safety rules.- Continually meet assigned production standards.- Follow directions.- Work independently and in a team environment.- Comply with company attendance policy.- Maintain a flexible work schedule to meet the changing needs of the Distribution Center; work schedules may require working an early shift, staying long for a late shift, and weekend work depending on thecustomer and operational requirements of the division.Working hours: 8:00 AM - 5:00 PMSkills:WORKING CONDITIONS:- The environment encompasses all areas of a Distribution Center; material movement takes place throughout the facility.- This position requires the teammate to work inside the majority of the time.- This position may require work in hot and cold temperature extremes and exposure to dust, dirt, fumes, noise, potentially harmful chemicals, solvents and components, and working in close to proximity to otherteammates.- Closed-toe shoes must be worn at all times.Education:AssociateExperience:1-4 yearsQualifications:A teammate in this position must:- Have High School Diploma or GED (Preferred)- Proven experience in Microsoft Excel.- Demonstrate the ability to create and update Pivot Tables.- Demonstrated computer skills- Be 18 years or older.- Be able to speak, read and understand the English language.- Provide exceptional customer service on the telephone. Apply at spherion.com/apply or call 217-359-4488 for more informationSpherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
We are partnered with a a well established Naples law firm looking for an experienced Legal Administrative Assistant to join their team. This position will be responsible for providing attorney & non-attorney assignments, with both clerical and administrative assistance maintaining a high standard of efficiency and professionalism with clients. The position will be providing support in Corporate and Real Estate areas. This is an immediate direct hire opportunity!Responsibilities:- Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings. - Maintains calendars for assignments, schedules meetings and appointments; arranges for conference rooms; escorts clients and visitors from reception area to appropriate conference room. - Opens and distributes mail to assignments. - Creates and edits correspondence, memoranda, pleadings, etc. Transcribes dictation.- Responsible for copying, faxing and scanning documents in appropriate format. - Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier). Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities. - Processes paperwork to open new client files; creates files in Firm?s record management system; maintains current files and organizes files before processing for off-site storage. - Creates transmittal letters for monthly billing. - Prepares expense reports for assignments. - Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the Firm?s client relationship management system. - May be responsible for preparing mailing lists/labels for Firm-sponsored seminars/events. - Maintains current log of client/matter numbers for each assignment. - Takes advantage of all training opportunities to keep current with the Firm?s software and procedures in order to maintain high standard of efficiency. - Provides assistance to other legal administrative assistants as time permits. - Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients. - Opportunity to handle some paralegal/client billable duties if interested.Working hours: 8:00 AM - 5:00 PMSkills:- Proficient with Microsoft Office suite. - Attention to detail. - Excellent organizational skills. - Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanorEducation:High SchoolExperience:1-4 yearsQualifications:- High school level education or equivalent office work experience. - Minimum of three years prior legal secretarial experience providing support in corporate and real estate. Please apply with a current resume for immediate consideration!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
We are partnered with a a well established Naples law firm looking for an experienced Legal Administrative Assistant to join their team. This position will be responsible for providing attorney & non-attorney assignments, with both clerical and administrative assistance maintaining a high standard of efficiency and professionalism with clients. The position will be providing support in Corporate and Real Estate areas. This is an immediate direct hire opportunity!Responsibilities:- Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings. - Maintains calendars for assignments, schedules meetings and appointments; arranges for conference rooms; escorts clients and visitors from reception area to appropriate conference room. - Opens and distributes mail to assignments. - Creates and edits correspondence, memoranda, pleadings, etc. Transcribes dictation.- Responsible for copying, faxing and scanning documents in appropriate format. - Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier). Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities. - Processes paperwork to open new client files; creates files in Firm?s record management system; maintains current files and organizes files before processing for off-site storage. - Creates transmittal letters for monthly billing. - Prepares expense reports for assignments. - Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the Firm?s client relationship management system. - May be responsible for preparing mailing lists/labels for Firm-sponsored seminars/events. - Maintains current log of client/matter numbers for each assignment. - Takes advantage of all training opportunities to keep current with the Firm?s software and procedures in order to maintain high standard of efficiency. - Provides assistance to other legal administrative assistants as time permits. - Performs such other duties as assigned, maintaining team effort to provide best possible assistance to assignments and clients. - Opportunity to handle some paralegal/client billable duties if interested.Working hours: 8:00 AM - 5:00 PMSkills:- Proficient with Microsoft Office suite. - Attention to detail. - Excellent organizational skills. - Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanorEducation:High SchoolExperience:1-4 yearsQualifications:- High school level education or equivalent office work experience. - Minimum of three years prior legal secretarial experience providing support in corporate and real estate. Please apply with a current resume for immediate consideration!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.