Responsible for the day to day office operations, providing clerical and administrative support to the Chief Executive Officer and Staff; is the initial point of contact for the public, agencies and volunteers. Responsible for oversight of board management and all human resource functions.Responsibilities:Oversees the day-to-day office operationsPerforms clerical workEnsures the timely preparing of meeting agendas and support materials for all meetings, including notification in compliance with Florida's Law.Maintains schedule of meetings, Meeting notices/reminders to membership.Preparation of board and committee packets, and meetings; takes and prepares minutes of meetingsResponsible for maintaining updated board membership informationTracks employee attendance and leaveVerifies payroll, hours worked, insures accuracy, completion of leave forms by staff, reports time to payroll companyResponsible for managing and coordinating all employee benefits (401K, insurances, etc.)Ensures implementation of personnel policies and procedures, updates and distributes as necessary, enforces policiesAssists in making travel arrangements for staff when necessaryInsures completeness of personnel files, required documentation, background checks, and claim processing (worker's comp and general liability)Process personnel status (new/term/change forms)Processes all volunteer applications and background screeningsDrafts and distributes staff memorandum/communicationsFile Maintenance, and archiving of files.Coordinate transfer and disposal of files/records as per the retention schedule and policies are carried out effectively.Manage office/vendor relations.Responsible for all purchasing, including procurement of items per policy and procedures.Maintenance of office leases, or related contracts, review invoices for accuracy.Assist in check processing for vendors on a weekly basis (to include logging, gathering back up documentation and verifying the accuracy of the check documentation, as well as obtaining signatures on checks/check requests).Processes review of invoices.Assists with the organization and implementation of special events.Reviews all travel submitted for reimbursement, as it pertains to State GuidanceAttend any pertinent conferences, trainings and meetings conducted by the Office or others as recommended by your supervisor.Creates needed materials (flyers, brochures, etc.) as requested.Responsible for incoming and outgoing mail and postageMay have a purchasing card (p-card) or credit card assigned.Other duties as assigned.Working hours: 8:00 AM - 5:00 PMSkills:Ability to apply significant knowledge of rules, regulations, policies and procedures.Strong leadership capabilitiesAdministrative organizational skillsAbility to think analytically and strategicallyStrong multi-tasking abilitiesEffective time management and prioritization skillsAbility to develop new projects and programsAbility to supervise employeesExcellent written and verbal communication skillsAbility to work independentlyAbility to effectively and creatively solve problemsA valid driver's license is requiredMust have personal, reliable transportationCertificates of acknowledgement required: Conflict of Interest, Code of Ethics, Confidentiality agreements, IT Systems and Security, Anti-Fraud, HR Employee Acknowledgement Form.Education:AssociateExperience:4-7 yearsQualifications:Associate degree required; AA or AS in the area of business, office management, HR or related field.Requires excellent interpersonal and public relations skills as well as the ability to interact with all levels of management.Requires a valid Driver's License and provide own reliable transportation
Responsible for the day to day office operations, providing clerical and administrative support to the Chief Executive Officer and Staff; is the initial point of contact for the public, agencies and volunteers. Responsible for oversight of board management and all human resource functions.Responsibilities:Oversees the day-to-day office operationsPerforms clerical workEnsures the timely preparing of meeting agendas and support materials for all meetings, including notification in compliance with Florida's Law.Maintains schedule of meetings, Meeting notices/reminders to membership.Preparation of board and committee packets, and meetings; takes and prepares minutes of meetingsResponsible for maintaining updated board membership informationTracks employee attendance and leaveVerifies payroll, hours worked, insures accuracy, completion of leave forms by staff, reports time to payroll companyResponsible for managing and coordinating all employee benefits (401K, insurances, etc.)Ensures implementation of personnel policies and procedures, updates and distributes as necessary, enforces policiesAssists in making travel arrangements for staff when necessaryInsures completeness of personnel files, required documentation, background checks, and claim processing (worker's comp and general liability)Process personnel status (new/term/change forms)Processes all volunteer applications and background screeningsDrafts and distributes staff memorandum/communicationsFile Maintenance, and archiving of files.Coordinate transfer and disposal of files/records as per the retention schedule and policies are carried out effectively.Manage office/vendor relations.Responsible for all purchasing, including procurement of items per policy and procedures.Maintenance of office leases, or related contracts, review invoices for accuracy.Assist in check processing for vendors on a weekly basis (to include logging, gathering back up documentation and verifying the accuracy of the check documentation, as well as obtaining signatures on checks/check requests).Processes review of invoices.Assists with the organization and implementation of special events.Reviews all travel submitted for reimbursement, as it pertains to State GuidanceAttend any pertinent conferences, trainings and meetings conducted by the Office or others as recommended by your supervisor.Creates needed materials (flyers, brochures, etc.) as requested.Responsible for incoming and outgoing mail and postageMay have a purchasing card (p-card) or credit card assigned.Other duties as assigned.Working hours: 8:00 AM - 5:00 PMSkills:Ability to apply significant knowledge of rules, regulations, policies and procedures.Strong leadership capabilitiesAdministrative organizational skillsAbility to think analytically and strategicallyStrong multi-tasking abilitiesEffective time management and prioritization skillsAbility to develop new projects and programsAbility to supervise employeesExcellent written and verbal communication skillsAbility to work independentlyAbility to effectively and creatively solve problemsA valid driver's license is requiredMust have personal, reliable transportationCertificates of acknowledgement required: Conflict of Interest, Code of Ethics, Confidentiality agreements, IT Systems and Security, Anti-Fraud, HR Employee Acknowledgement Form.Education:AssociateExperience:4-7 yearsQualifications:Associate degree required; AA or AS in the area of business, office management, HR or related field.Requires excellent interpersonal and public relations skills as well as the ability to interact with all levels of management.Requires a valid Driver's License and provide own reliable transportation
This position will perform driving functions for Buncombe County's election primarily supplying voting sites with voting technology and equipment. Ideal candidate will have experience driving commercial vehicles and a clean driving record.This is a temporary, part-time position starting January 18, 2022 and extending through March 8th, 2022. Working hours will vary but candidates must be available to work Monday-Friday 8:00AM-5:00PM. Some weekends will be required.Responsibilities:Utilize own vehicle to transport and deliver election supplies and equipment to voting sites in Buncombe CountyAssist in equipment and setup problem solving across multiple voting sitesMonitor and report voter turnoutMake assessments of the polling places and proceduresWorking hours: 8:00 AM - 5:00 PMSkills:Must be able to operate a vehicle safely and efficientlyMust have intermediate office skillsExcellent verbal and written communication skillsEducation:High SchoolExperience:0-1 yearsQualifications:Must have clean driving recordMust have active automobile insuranceWilling to submit to background check and drug test Apply online today or call us directly to apply at 828-348-0390!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
This position will perform driving functions for Buncombe County's election primarily supplying voting sites with voting technology and equipment. Ideal candidate will have experience driving commercial vehicles and a clean driving record.This is a temporary, part-time position starting January 18, 2022 and extending through March 8th, 2022. Working hours will vary but candidates must be available to work Monday-Friday 8:00AM-5:00PM. Some weekends will be required.Responsibilities:Utilize own vehicle to transport and deliver election supplies and equipment to voting sites in Buncombe CountyAssist in equipment and setup problem solving across multiple voting sitesMonitor and report voter turnoutMake assessments of the polling places and proceduresWorking hours: 8:00 AM - 5:00 PMSkills:Must be able to operate a vehicle safely and efficientlyMust have intermediate office skillsExcellent verbal and written communication skillsEducation:High SchoolExperience:0-1 yearsQualifications:Must have clean driving recordMust have active automobile insuranceWilling to submit to background check and drug test Apply online today or call us directly to apply at 828-348-0390!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.