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    1 job found in Bunnell, Florida

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      • St Augustine, Florida
      • Temp to Perm
      • $32,000 - $48,000 per year
      • 8:00 AM - 5:00 PM
      Responsible for the day to day office operations, providing clerical and administrative support to the Chief Executive Officer and Staff; is the initial point of contact for the public, agencies and volunteers. Responsible for oversight of board management and all human resource functions.Responsibilities:Oversees the day-to-day office operationsPerforms clerical workEnsures the timely preparing of meeting agendas and support materials for all meetings, including notification in compliance with Florida's Law.Maintains schedule of meetings, Meeting notices/reminders to membership.Preparation of board and committee packets, and meetings; takes and prepares minutes of meetingsResponsible for maintaining updated board membership informationTracks employee attendance and leaveVerifies payroll, hours worked, insures accuracy, completion of leave forms by staff, reports time to payroll companyResponsible for managing and coordinating all employee benefits (401K, insurances, etc.)Ensures implementation of personnel policies and procedures, updates and distributes as necessary, enforces policiesAssists in making travel arrangements for staff when necessaryInsures completeness of personnel files, required documentation, background checks, and claim processing (worker's comp and general liability)Process personnel status (new/term/change forms)Processes all volunteer applications and background screeningsDrafts and distributes staff memorandum/communicationsFile Maintenance, and archiving of files.Coordinate transfer and disposal of files/records as per the retention schedule and policies are carried out effectively.Manage office/vendor relations.Responsible for all purchasing, including procurement of items per policy and procedures.Maintenance of office leases, or related contracts, review invoices for accuracy.Assist in check processing for vendors on a weekly basis (to include logging, gathering back up documentation and verifying the accuracy of the check documentation, as well as obtaining signatures on checks/check requests).Processes review of invoices.Assists with the organization and implementation of special events.Reviews all travel submitted for reimbursement, as it pertains to State GuidanceAttend any pertinent conferences, trainings and meetings conducted by the Office or others as recommended by your supervisor.Creates needed materials (flyers, brochures, etc.) as requested.Responsible for incoming and outgoing mail and postageMay have a purchasing card (p-card) or credit card assigned.Other duties as assigned.Working hours: 8:00 AM - 5:00 PMSkills:Ability to apply significant knowledge of rules, regulations, policies and procedures.Strong leadership capabilitiesAdministrative organizational skillsAbility to think analytically and strategicallyStrong multi-tasking abilitiesEffective time management and prioritization skillsAbility to develop new projects and programsAbility to supervise employeesExcellent written and verbal communication skillsAbility to work independentlyAbility to effectively and creatively solve problemsA valid driver's license is requiredMust have personal, reliable transportationCertificates of acknowledgement required: Conflict of Interest, Code of Ethics, Confidentiality agreements, IT Systems and Security, Anti-Fraud, HR Employee Acknowledgement Form.Education:AssociateExperience:4-7 yearsQualifications:Associate degree required; AA or AS in the area of business, office management, HR or related field.Requires excellent interpersonal and public relations skills as well as the ability to interact with all levels of management.Requires a valid Driver's License and provide own reliable transportation
      Responsible for the day to day office operations, providing clerical and administrative support to the Chief Executive Officer and Staff; is the initial point of contact for the public, agencies and volunteers. Responsible for oversight of board management and all human resource functions.Responsibilities:Oversees the day-to-day office operationsPerforms clerical workEnsures the timely preparing of meeting agendas and support materials for all meetings, including notification in compliance with Florida's Law.Maintains schedule of meetings, Meeting notices/reminders to membership.Preparation of board and committee packets, and meetings; takes and prepares minutes of meetingsResponsible for maintaining updated board membership informationTracks employee attendance and leaveVerifies payroll, hours worked, insures accuracy, completion of leave forms by staff, reports time to payroll companyResponsible for managing and coordinating all employee benefits (401K, insurances, etc.)Ensures implementation of personnel policies and procedures, updates and distributes as necessary, enforces policiesAssists in making travel arrangements for staff when necessaryInsures completeness of personnel files, required documentation, background checks, and claim processing (worker's comp and general liability)Process personnel status (new/term/change forms)Processes all volunteer applications and background screeningsDrafts and distributes staff memorandum/communicationsFile Maintenance, and archiving of files.Coordinate transfer and disposal of files/records as per the retention schedule and policies are carried out effectively.Manage office/vendor relations.Responsible for all purchasing, including procurement of items per policy and procedures.Maintenance of office leases, or related contracts, review invoices for accuracy.Assist in check processing for vendors on a weekly basis (to include logging, gathering back up documentation and verifying the accuracy of the check documentation, as well as obtaining signatures on checks/check requests).Processes review of invoices.Assists with the organization and implementation of special events.Reviews all travel submitted for reimbursement, as it pertains to State GuidanceAttend any pertinent conferences, trainings and meetings conducted by the Office or others as recommended by your supervisor.Creates needed materials (flyers, brochures, etc.) as requested.Responsible for incoming and outgoing mail and postageMay have a purchasing card (p-card) or credit card assigned.Other duties as assigned.Working hours: 8:00 AM - 5:00 PMSkills:Ability to apply significant knowledge of rules, regulations, policies and procedures.Strong leadership capabilitiesAdministrative organizational skillsAbility to think analytically and strategicallyStrong multi-tasking abilitiesEffective time management and prioritization skillsAbility to develop new projects and programsAbility to supervise employeesExcellent written and verbal communication skillsAbility to work independentlyAbility to effectively and creatively solve problemsA valid driver's license is requiredMust have personal, reliable transportationCertificates of acknowledgement required: Conflict of Interest, Code of Ethics, Confidentiality agreements, IT Systems and Security, Anti-Fraud, HR Employee Acknowledgement Form.Education:AssociateExperience:4-7 yearsQualifications:Associate degree required; AA or AS in the area of business, office management, HR or related field.Requires excellent interpersonal and public relations skills as well as the ability to interact with all levels of management.Requires a valid Driver's License and provide own reliable transportation

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